Medical Administration Specialist in San Diego, California at Vighter Management Group Llc
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Job Description
Locations: San Diego, CA
Position Type: Full time (30-40+ hours/week), hourly.
FLSA Status: Non-exempt
Education Level: High School or equivalent, Certification
Job Category: Health Care
Our Company Promise
We are committed to providing our Employees a stable work environment with equal opportunity for learning and personal growth. Vighter’s Mission is to provide efficient, fast, high quality healthcare staffing to our clients. Our Culture’s key elements are crucial to the effectiveness of our employees in accomplishing our mission. The key elements include:
- Dependability
- Integrity
- Personability
- Transparency
- Responsiveness
Creating and cultivating this Culture within the organization is our commitment to our employees. Above all, Vighter employees will be provided the same concern, respect, and caring attitude that they are expected to share externally with every Vighter Client and Customer.
Summary:
Vighter is recruiting Medical Administration Specialists to provide healthcare support and conduct basic health and medical screening assessments in Naval Medical Facilities in and around San Diego, CA. The Medical Administration Specialist is responsible for coordinating, managing, and supporting medical equipment accountability, medical logistics (MEDLOG), and Picture Archiving and Communication System (PACS) operations within healthcare facilities, military treatment facilities, federal healthcare systems, occupational health clinics, diagnostic imaging departments, and healthcare support programs.
Medical Administration Specialist support equipment lifecycle management, medical supply procurement, inventory control, PACS administration support and compliance reporting.
Vighter is a Service Disabled, Veteran Owned Small Business that is accredited by both the Joint Commission and ISO-9001. With our dedication to continuous improvement, Vighter assists in the provision of the highest standards of care.
Principle Accountabilities:
- Maintains accountability for assigned medical equipment inventories, ensuring all equipment is properly tracked, documented, and maintained throughout its lifecycle.
- Coordinates medical equipment acquisition, receipt, distribution, deployment, relocation, replacement, and disposal activities.
- Monitors equipment utilization rates and identifies opportunities to improve asset management and resource allocation.
- Maintains equipment databases and inventory management systems to ensure accurate accountability records. Coordinates procurement, receipt, storage, distribution, and inventory control of medical supplies, pharmaceuticals, diagnostic equipment, and clinical consumables.
- Monitors inventory levels and usage trends to prevent stock shortages and excess inventory accumulation.
- Maintains accurate records within medical logistics and inventory management systems.
- Supports supply chain operations by tracking purchase orders, vendor deliveries, backorders, and inventory replenishment activities.
- Provides administrative support for Picture Archiving and Communication System (PACS) operations.
- Assists with management of digital imaging records and workflows.
- A deep sense of purpose and dedication to the United States and our U.S. Military Veterans, their Families, and other patients as assigned.
- An unshakeable adherence to quality and continuous process improvement.
- An apolitical, patient-centered focus that drives to enhanced care and patient satisfaction
- Knowledge of regulations (HIPAA/Privacy Act) regarding the confidentiality of patient medical records and information as well as Personally Identifiable Information (PII).
- Performs other duties that may be assigned from time to time.
Knowledge and Skills:
- Must have exceptional customer service skills.
- Employees shall be technically proficient in the skills necessary to fulfill the job requirements, including ability to speak, understand, read and write English fluently.
- Ability to work in a fast-paced changing environment with limited supervision
- Excellent organizational, scheduling and prioritization skills.
Education:
- High School Diploma or Equivalent required. Certification is required.
Qualifications:
- Must have a minimum of one year of experience in a clinical setting. Qualifying experience includes hospital, outpatient clinic, nursing home, or other supervised medical, nursing, or patient care facility that provided direct patient care.
- At a minimum, the medical assistant program must be sponsored or recognized by an educational institution which is accredited by U.S. Department of Education (DOE) located at ope.ed.gov.
- Must possess a current valid Basic Life Support (BLS) certification from one of the following approved organizations: American Heart Association (AHA) BLS for health care providers, AHA Advanced Cardiac Life Support (ACLS) certification, American Red Cross CPB/BLS for the professional rescuer, American Safety and Health Institute (ASHI) CPR and AED for healthcare providers and professional responders.
Duty Hours / On-call Requirements:
- The expected duty hours for this position are 8 hours per day and 5 days per week. However, this position supports 24/7 operations which may require work to be conducted at night and on weekends.
Work Environment:
- San Diego, CA (Eastlake, Miramar, North Island, Point Loma)
- Opportunity to work with Service Members, Veterans, retirees and their Families.
Travel:
- As required to satisfy the contractual obligations. Commuting is non-compensatory. All official travel is government funded.
Benefits:
- Competitive hourly rate + health and welfare paid in cash and comprehensive benefits package, with Medical, Dental, and Vision insurance available for W2 full-time employees.
- Company-paid basic Life and AD&D insurance. Best in class rates for Voluntary life insurance.
- Vacation accrual and paid holidays (Per SCA Rules).
Physical Requirements:
- Must be able to sit for more than 8 hours per day.
- Must be willing to work overtime if necessary.
- Must be able to use an elevator or walk up and down stairs.
- Must be able to lift up to 40 lbs. and carry up to 10 feet.
- Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows/knees and reach above and below shoulders.
- Must be able to read and interpret handwritten and typewritten print.
- Must be able to communicate by voice and detect sound by ear.
- Must be able to perform duties in an indoor or outdoor environment.
- Must be able to pass a criminal background investigation.
- Must undergo Urine Drug Screening (UDS).
- Must be a Citizen of the United States or legally authorized to work in the United States of America.
Vighter LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. This position is contingent upon contract award.
In accordance with recent Executive Orders (EO 14151, EO 14168 and EO 14173,) Vighter LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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