Administrative Assistant - HR in Grand Rapids, Michigan at Etna Shared Services

If you’re passionate about people and want to work in Human Resources, this is your moment. As a Human Resources Administrator, you’ll be at the heart of the employee experience— from onboarding to ongoing engagement events and recognition, supporting key HR initiatives, and contributing to a workplace culture that people genuinely enjoy being part of. This position offers the opportunity to gain exposure to multiple areas of Human Resources while working in a collaborative, fast-paced environment.

Join the team that has been powering growth and an excellent reputation for over 60 years! Etna Supply is an industry leader in plumbing, heating, underground, municipal, and fire protection wholesale distribution throughout Michigan, Indiana, Ohio, and Wisconsin. We are committed to sound financial principles, building partnerships that foster teamwork, and striving for continuous improvement. We are dedicated to fairness, integrity, and respect.

What We Offer:

• Competitive compensation and benefits package, including quarterly bonuses!
• Balanced home/work life
• 401(k) with company match
• Medical, Dental, and Vision Insurance
• Company provided and Voluntary Life Insurance
• Short Term and Long-Term Disability
• and more!

Key Responsibilities

• Provide exceptional customer service and serve as a primary point of contact for HR-related questions and support.
• Coordinate new hire onboarding activities, orientation sessions, and employment documentation.
• Support associate training and development programs, including training administration and compliance tracking.
• Assist with employee recognition, engagement initiatives, and company-sponsored events.
• Support benefits administration, open enrollment, and various HR programs and systems.
• Create and distribute HR communications, newsletters, announcements, and organizational updates.
• Maintain accurate HR records, files, and documentation while ensuring adherence to established procedures.
• Perform a variety of HR administrative and clerical functions to support daily department operations.
• Assist with safety-related initiatives, training communications, and compliance tracking.
• Collaborate with HR team members on special projects, process improvements, and continuous improvement efforts.
• Build positive relationships with associates, managers, and stakeholders while fostering a professional and collaborative work environment.
• Provide backup support across HR functions and contribute to the successful delivery of HR services and programs.

Certifications and/or Licenses:

• Valid driver’s license and acceptable driving record.

Education and/or Experience:

• High School diploma; or
• Two years of related experience and training, or
• Equivalent combination of experience and education.
• Experience in a multi-location, multi-state environment desired.