HR Specialist at EGA ASSOCIATES – Jeannette, Pennsylvania

Job Summary

The HR Specialist is primarily responsible for supporting recruitment efforts and overseeing key people operations functions such as onboarding, employee engagement, and compliance. This role plays a central part in coordinating the new hire process, maintaining accurate employee records, and ensuring smooth transitions for incoming staff. Additional responsibilities include, but are not limited to, supporting training initiatives, assisting with benefits administration, ensuring regulatory compliance, and contributing to positive employee relations across the organization.

Essential Functions

• Coordinate and manage full-cycle recruitment efforts, including sourcing, screening, interviewing, and presenting qualified candidates for internal and contract-based roles.
• Collaborate with department leads and hiring managers to understand staffing needs, develop job descriptions, and execute strategic recruiting plans to attract top talent.
• Oversee onboarding and offboarding processes, ensuring all documentation, compliance checks, systems access, and benefits enrollment are completed accurately and timely.
• Maintain and update candidate pipelines across multiple roles and platforms; track recruiting metrics and develop reports on time-to-fill, sourcing effectiveness, and diversity efforts.
• Ensure HR compliance with all federal, state, and local employment laws, including EEO, SCA/DOL regulations, I-9 verification, and contract-specific labor requirements.
• Support employee relations and engagement initiatives, helping to resolve issues, conduct exit interviews, and gather feedback for continuous improvement of workplace culture.
• Maintain and audit ATS records, ensuring all employee data changes (e.g., position, status, location) are properly authorized, documented, and updated in a timely manner.
• Create and implement field employee training programs, including onboarding orientations, compliance training, and client-specific SOPs in coordination with team leads.
• Continuously improve people operations processes, recommending system or workflow enhancements that support scalability, improve employee experience, and ensure operational excellence.
• Perform additional duties as assigned

Qualifications

• Bachelor’s degree in business administration, Human Resources or
• 5-8 years of direct government or staffing experience.
• Proficient in Microsoft Office Suite, Google G-Suite for Business, ADP, and other relevant software.
• Strong understanding of Human Resource processes and Applicant tracking systems.

Core Competencies

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively.
• Strong motivational, time management, and organizational skills.
• Lead by example with a servant mindset.
• Strong interpersonal skills to foster teamwork and create positive customer connections.

Supervisory Responsibility

• Manage client and employee relationships to ensure client needs are anticipated and met.
• Address client/employee issues and communicate them to the internal team and leadership.

Travel

• Occasional travel may be required for meetings and training sessions.

Accountability

• This is a remote position and will be performed out of the employee’s home-based office. Individual must have discipline to work in this work environment and need to be reliable and readily available throughout the workday.
• All work will be performed according to company policies and standards, as well as in the spirit of the company's mission
• Adhere to the company’s code of conduct

Expected Hours of Work

Your work schedule may vary depending on your position with the Company. Our corporate business hours are Monday through Friday 8:00am – 5:00pm. Your start time should be discussed and approved by your immediate supervisor if you wish to deviate from the normal operating hours. Employees may be required to work additional hours in order to successfully complete work obligations. Non-exempt employees are required to obtain prior approval from their immediate supervisor before working overtime.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a remote home-based office environment utilizing a computer, telephone, and other office equipment as needed to perform duties.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position include talking, hearing, visual acuity, manual dexterity (such as but not limited to dexterity of hands and fingers to operate a computer keyboard, mouse, and other business machines), long periods of sitting and general sedentary work.

AAP/EEO Statement

EGA is an Equal Employment Opportunity/Affirmative Action employer and provides equal opportunity to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, age, sex, national origin, ancestry, disability status, citizenship, current or future military status, family history or genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy, marital, civil union, domestic partnership, or familial or parental status or any other characteristic protected by federal, state or local laws. All employment decisions are based on business needs, job requirements, and individual qualifications.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of EGA Associates, LLC to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources.