Compliance Specialist in Wilmington, North Carolina at SUMMIT LOGISTICS GROUP LLC
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Job Description
Come be part of the billion-dollar freight industry with Summit Logistics Group! Voted the #1 fastest-growing company in Wilmington and ranked #190 among the fastest-growing companies in the U.S., Summit Logistics Group is looking for a motivated and detail-oriented Logistics Coordinator to join our team.
As a Carrier Vetting Specialist, you will play an important role in protecting Summit Logistics Group by evaluating, onboarding, and continuously monitoring motor carriers to ensure they meet company standards, regulatory requirements, and risk management policies. This position is responsible for reviewing carrier qualifications, verifying required documentation, maintaining accurate carrier records, and ensuring all carriers meet compliance requirements before being approved for use. The Carrier Vetting Specialist will work closely with the Operations team to identify potential risks, prevent fraud, and ensure carriers meet Summit Logistics Group’s safety and compliance standards.
What We Offer:
- Medical, Dental, and Vision benefits
- Competitive compensation and uncapped commissions
- Paid Training
- 401(k)
- Weekly Team Building Events and Competitions
- Opportunities for community outreach
- Paid Time Off program that increases as you continue your career with us
- Mentorship and opportunities to grow and advance in your position
- Sponsored company outings
Primary Duties & Responsibilities:
Carrier Onboarding & Qualification
- Review and verify carrier onboarding documentation
- Validate carrier identity, legitimacy and insurance to mitigate fraud risk
- Ensure carriers meet internal compliance standards prior to approval
Compliance & Risk Management
- Monitor carrier safety scores, insurance expirations, authority status, and compliance alerts
- Identify red flags related to cargo theft, double brokering, or fraudulent activity
- Escalate high-risk findings to the Team Lead / Compliance Audit Specialist and Director of Safety and Compliance
Auditing & Monitoring
- Conduct ongoing audits of approved carriers to ensure continued compliance
- Maintain accurate records and documentation in TMS and compliance systems
- Support internal and external audits as needed
Communication & Coordination
- Communicate with carriers regarding missing, expired, or non-compliant documentation
- Collaborate with operations, claims, and leadership teams to resolve carrier compliance issues
- Provide guidance to internal teams regarding carrier eligibility and restrictions
Policy & Process Support
- Adhere to established carrier vetting procedures and compliance workflows
- Assist with updates to vetting processes based on regulatory changes or emerging fraud trends
- Recommend process improvements to enhance efficiency and risk mitigation
Skills & Competencies
- Risk assessment and analytical thinking
- High integrity and confidentiality
- Strong organizational and time management skills
- Ability to work independently while following established procedures
- Comfortable handling sensitive or escalated compliance issues
Performance Measures
- Accuracy and timeliness of carrier approvals
- Reduction in compliance-related incidents and fraud exposure
- Audit findings and documentation quality
- Adherence to internal compliance standards and deadlines
Minimum Qualifications:
- 1+ years’ experience specifically with domestic freight brokerage. (Preferred but not required)
- 1+ years’ experience in accounting or insurance
- Excellent organizational and time management skills.
- Willingness to learn and follow established procedures, policies, and compliance requirements.
- Proficient in Microsoft Office and transportation management software.
Schedule Requirements:
- Regular schedule is Monday through Friday, 8:00 AM to 5:00 PM.
- This position requires flexibility to provide support outside of regular business hours based on business and operational needs.
- Additional work requirements may include (remote) evenings, overnight hours, weekends, and holidays.
Work Location Requirements:
- This position requires full-time, on-site presence at our Wilmington, NC (28403) facility.
Work Authorization Requirements:
- Applicants must be legally authorized to work in the United States at the time of application.
- We are unable to sponsor or take over sponsorship of a U.S. Employment visa (e.g., H-1B) for this position.
Summit Logistics Group is proud to provide equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, natural hairstyles, religion, gender, sexual orientation, gender identity or expression, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), marital status, political affiliation, military service, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Summit Logistics Group conforms to the spirit as well as complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career.
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