Junior Staff Accountant in Irvine, California at APSI Construction Management

Work Model:

The position will be fully onsite, five days per week, for the first six months to support AP/AR training and other assigned responsibilities. Upon completion of this initial period, a transition to a hybrid work arrangement may be discussed and negotiated based on individual performance, departmental needs, and staffing coverage.

Responsibilities:

The Junior Staff Accountant shall be responsible for performing duties including, but not limited to, the following (in no particular order):

Accounts Payable

Monitor incoming mail and email for vendor invoicesSet up new vendors, including W-9 collection and EFT/ACH enrollmentRoute AP invoices for approval and post subconsultant and 1099-vendor invoicesEnter and post vendor invoices with correct GL and job cost codingProcess payment runs on the standard cycle and post recurring ACH cash disbursementsReconcile AMEX and Wells Fargo credit card statements; upload and post credit card transactionsReview PWP subconsultant amounts prior to paymentReconcile AP aging to the trial balance Assist with annual 1099 filing

Billing & Contract Admin

Prepare, route, and obtain signatures on contracts, change orders, and subconsultant agreements.Maintain the executed contract files and the contract tracking log.Assist in setting up project and phase billing-term setup in Vantage Point as proficiency developsAssist with drafting and routing of client invoices for project manager approvalAssist with posting and transmitting final invoices once approvedSupport invoice uploads to client billing portals (e.g., GSA, IPP) under supervisionAssist with monthly JV billings and financials

Monthly Close & Reporting Support

Open and close timesheet periods Post-timesheets and expense reportsAmortize prepaid expenses on a monthly scheduleAssist with monthly bank reconciliationAssist with preparing the AR Aging, AP Aging, Invoice Register and project progress report.Review AR aging over 60 days and follow up directly with clients on outstanding balancesSupport annual business insurance renewal and tax filingSupport Annual government compliance reporting

Additional duties and responsibilities may be assigned as needed to accommodate evolving business needs and changes in processes or procedures.

Required Qualifications (Experience, Education, Certifications, etc.):

Bachelor’s degree in accounting, Finance, or a related field Minimum of two years of experience in accounting or bookkeepingWorking knowledge of Microsoft Excel; experience with Deltek Vantage Point or similar ERP/accounting systems preferredFamiliarity with Microsoft Power BI is a plusStrong attention to detail and accuracy with numerical dataAbility to manage recurring deadlines (daily, weekly, and monthly processing cycles)Good written and verbal communication skills, comfortable following up with external clients and vendorsAbility to maintain confidentiality of financial informationWillingness to learn across multiple functional areas of accounting