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Office Site Administrator in San Diego, California at VANDERLANDE LOGISTICS LLC

NewSalary: $24.14/hrJob Function: Information Technology
VANDERLANDE LOGISTICS LLC
San Diego, California, 92101, United States
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Job Description

Job Summary

The Office Administrator for an Operation & Maintenance (O & M) team will coordinate office administrative activities to support the daily operations for an O & M team. This position reports directly to a Site Manager and has the sole responsibility to support Site Manager and O & M team to ensure all administrative tasks are managed in a timely and efficient manner. Duties and responsibilities may evolve based on business needs and operational priorities. Employees may be asked to perform other job-related duties as assigned that are reasonably within the scope of the role.

Office Administrator Duties and Responsibilities

  • Maintaining employee schedules to satisfy contract obligations
  • Managing employee timesheets / timeclock
  • Scheduling, recording and tracking employee PSL / PTO
  • Assisting the main office with monthly billing and invoicing when needed (Site Specific)
  • New employee onboarding / offboarding including all new employee training
  • Maintaining all employee training records
  • Badging signatory responsibilities including appointments, documentation, background checks, SIDA training and renewals.
  • Maintaining and updating all site SharePoint files on a regular basis including employee performance, employee contacts, KPI spreadsheets, training spreadsheets, site fact sheets and site-specific documentation
  • Assisting employees with Vanderlande network and intranet access.
  • Gathering KPI data from the sites CRO and updating all records for weekly, monthly and annual reporting
  • Maintaining all state and organization required postings throughout all office, shop and break areas.
  • Maintaining and ordering all office supplies and equipment
  • Maintaining and ordering all employee PPE and safety equipment at the direction of the site manager
  • Coordinating all site events including holidays and employee appreciation
  • Management of employee parking
  • Keeping up with Vanderlande policies and procedures and updating all employees when necessary
  • Managing site vehicles including registration, inspections as well as airport ramp access credentials
  • May need to assist with parts ordering and invoicing.

Required Skills / Abilities

  • Excellent verbal and written communication
  • Excellent organization and attention to detail
  • Excellent time management skills, ability to meet short deadlines
  • Strong supervisory and leadership skills
  • Ability to function in fast-paced and at times stressful environment
  • Ability to operate within a complex organizational structure
  • Proficient with Microsoft Office Suite or related software

Education and Experience:

  • High school diploma or equivalent required; Associate degree in office administration or related field preferred
  • At least three years of administrative and clerical experience
  • Experience working in non-standard office environment

Physical Requirements:

  • Lifting up to 25 pounds
  • Prolonged periods sitting at desk and working on a computer
  • Moderate walking

Benefits: As an employee of Vanderlande Logistics, benefits start on day one and include:

  • The starting pay rate for this position is $24.14 The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.
  • Professional development and tuition reimbursement
  • Matching 401(k)
  • Paid time off/company holidays

Design your future with us! Apply today and join Team Vanderlande.

Job Location

San Diego, California, 92101, United States

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