Grants Administrator in Seattle, Washington at Plymouth Housing Group
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Job Description
SALARY
$78,969 - $85,176
New hires may earn a salary ranging from the minimum to the midpoint of the pay scale, with education and experience taken into consideration.
BENEFITS
We offer a comprehensive benefits package for Full-Time employees, including Medical, Dental, Vision, PTO, and 403(b) options. Additionally, employees have access to supplementary benefits such as the Employee Assistance Program, a subsidized ORCA pass, and more. This is a full-time position with benefits.
LOCATION
Seattle, WA (Hybrid)
JOIN OUR MISSION TO END HOMELESSNESS
Plymouth Housing is a nonprofit organization that develops and operates permanent supportive housing for single adults who have experienced chronic homelessness. With apartment buildings throughout King County, we believe everyone deserves a safe home and the opportunity to thrive. That’s why we provide long-term housing paired with on-site services that promote stability, health, and community. Our culture is rooted in dignity, respect, and shared responsibility: We practice hospitality, communicate with care, and collaborate across differences. We value lived experience, cultural responsiveness, and approaches grounded in harm reduction, trauma-informed practice, and resident choice. We look for people who are committed to safety, learning, and continuous improvement — and who bring steady, values-aligned service in moments that are complex or high-stress.
ABOUT THIS ROLE
The Grant Administrator plays a critical role in managing Plymouth Housing’s portfolio of approximately 60 grants totaling $45 million annually. This position ensures compliance with funder requirements, supports successful grant applications and renewals, and helps maintain strong relationships with public and private funding partners.
Working closely with program, finance, and leadership teams, the Grant Administrator ensures that grant-funded programs operate effectively, reporting is accurate and timely, and funding is maximized to support resident services. This role also serves as a key resource for internal teams navigating grant requirements and compliance expectations.
PRIMARY RESPONSIBILITIES
- Coordinate grant applications and renewals, ensuring accuracy, completeness, and alignment with organizational priorities.
- Serve as a primary point of contact for funders, maintaining strong, responsive relationships.
- Support audits and monitoring visits by preparing documentation, responding to inquiries, and developing corrective action plans as needed.
- Oversee grant reporting processes, including reviewing invoices and ensuring compliance with funding requirements.
- Track grant awards, expenditures, and compliance requirements, supporting regular internal review processes.
- Provide clear summaries of grant requirements and train program and finance staff on compliance expectations.
- Collaborate with internal teams to develop narrative reports, including outcomes, trends, and key program impacts.
- Conduct subrecipient monitoring to ensure compliance and appropriate use of funds.
- Support the development and maintenance of grant-related policies, procedures, and agreements.
- Administer and oversee HMIS access, compliance, and required certifications.
- Submit required documentation through funder systems and support staff use of grant management platforms such as Agiloft and ZoomGrants.
- Serve as backup support for grant team functions to ensure continuity of operations.
KNOWLEDGE, SKILLS, AND ATTRIBUTES WE NEED FROM YOU
- Builds trust and works respectfully with people from many backgrounds and lived experiences, contributing to safe, welcoming housing communities where residents experience dignity, choice, and belonging.
- Uses self-awareness and humility to communicate effectively across differences, adapt approach, and treat people with fairness and respect.
- Strong organizational and project management skills, with the ability to manage multiple grants and deadlines simultaneously.
- Excellent written and verbal communication skills, including the ability to translate complex regulatory and financial information clearly.
- Strong attention to detail and analytical thinking, with a focus on accuracy and compliance.
- Ability to build effective working relationships with internal teams and external partners.
- Adaptability and problem-solving skills in a fast-paced, compliance-driven environment.
- Proficiency in Microsoft Office and experience with grant or contract management systems.
QUALIFICATIONS
- Minimum of three (3) years of experience in nonprofit, public sector, or social services environments.
- Minimum of two (2) years of experience in grant management, including compliance and reporting.
- Experience with grant writing or grant application processes is strongly preferred.
- Familiarity with Permanent Supportive Housing or similar programs is a plus.
- Bachelor’s degree in Accounting, Public Administration, or a related field; or an equivalent combination of education and experience.
Join us and be a catalyst for positive change!
Plymouth Housing is an equal opportunity employer. We recruit, hire, train, and promote employees based on merit and business needs, and without regard to race, color, creed, religion, national origin, ancestry, citizenship or immigration status, sex (including pregnancy, gender identity, and sexual orientation), age, marital status, physical, sensory, or mental disability, honorably discharged veteran or military status, or any other status protected by applicable federal, state, or local law.