Temporary Contracts Assistant in New York, New York at Hachette Book Group

The Temporary Contracts professional will be responsible primarily for providing administrative assistance to our VP, Head of Contracts with matters relating to drafting and negotiating a wide variety of contracts and license agreements for Subrights and matters related to contracts data entry.
The day-to-day administrative tasks may include: taking phone messages, updating and maintaining databases, maintaining and managing workflow and status reports, scheduling meetings, preparing / routing payment information and registering works for copyright. The job responsibilities will also include drafting and routing subsidiary rights agreements.
Though this position will be permanently based in the HBG New York office, the candidate may work remotely from a home office for the foreseeable future
Duration: ASAP – February 26, 2027Location: RemoteWeekly schedule: 20 hours per weekPay rate: $24/hour depending on skills, experience, and location
Responsibilities:

• Update and track author agreements and amendments workflow and status reports for Subrights
• Route and email author agreements, amendments, and fee-based contributor agreements., using DocuSign whenever possible.
• Prepare payment information/requests.
• Enter contracts data into the database.
• Register copyright for HBG publications.
• Draft and review contract amendments and fee-based contributor agreements.
• Draft and review subsidiary licenses for specific HBG divisions/imprints.
• Review and respond to publishing rights reversion requests for specific HBG divisions/imprints.
• Update, track and draft (as needed) contract cancellations, including tracking repayment plans with the Finance Department.
• Perform other duties as reasonably assigned.

Qualifications:

• Experience with Microsoft Word, Excel, PowerPoint and Outlook
• Strong written and oral communication skills
• Keen attention to detail
• Excellent organizational and time management skills
• Self-starter, able to take ownership of job responsibilities and manage work time efficiently

How to apply: In order to be considered, all candidates must submit both a resume and cover letter.
About Hachette Book GroupHachette Book Group (HBG) is a leading book publisher based in New York and a division of Hachette Livre, the third-largest publisher in the world. The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. At HBG, we are guided by four core pillars: Understanding Consumers, Changing the Story, Owner Mentality, and Growth Mindset.
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

CompensationThe rate for this position is $24 per hour.