Office Administrator in London, England at Skyports Limited

Job Title: Office Administrator

Location: London Office – On-site 5 days a week (9 am - 12.45 pm)

Department: Business Operations

Type: Part-time, permanent

About Us:

Founded in 2018, Skyports is at the forefront of the Advanced Air Mobility revolution, developing and operating cutting-edge infrastructure for electric air taxis and using drone technology to transform business operations across industries.

Our business is split into two key areas:

Skyports Drone Services uses drones to streamline logistics, capture data, and enhance operational efficiency, with a focus on rural deliveries, surveying, surveillance, and maritime services.

Skyports Infrastructure plays a vital role in the Urban Air Mobility ecosystem, designing, building, owning, and operating vertiports that enable eVTOL operators to take off and land in cities around the world.

With our presence in this dynamic, high-growth industry, there has never been a more exciting time to be part of our mission to reshape the future of air mobility.

The Role:

We are looking for a highly organised and proactive Office Administrator to ensure the smooth day-to-day running of our London office. This is a part-time, mornings-only role, ideal for someone who enjoys creating a well-functioning, welcoming workplace environment.

You will be the go-to person for office operations, supporting employees with administrative needs, assisting the People team, and providing occasional support to the CEO.

Key Responsibilities:

Office Management

• Oversee the daily operations of the London office to ensure a clean, organised, and well-maintained workspace
• Manage office supplies, including stationery, kitchen items, and general consumables
• Coordinate regular food shops and ensure the office is stocked appropriately
• Liaise with suppliers, cleaners, and building management as required
• Handle incoming and outgoing post, deliveries, and courier arrangements
• Ensure health & safety standards are maintained within the office

Administrative Support

• Provide general administrative support across the business as needed
• Assist with meeting room setup, scheduling, and hospitality arrangements
• Maintain office records, documents, and filing systems
• Support onboarding logistics for new starters (e.g. desk setup, equipment coordination)

People (HR) Support

• Provide administrative support to the People function, including documentation, scheduling, and coordination
• Assist with employee events, engagement initiatives, and internal communications
• Support the maintenance of employee records and HR systems

Executive Support

• Provide ad hoc administrative support to the CEO, including scheduling, coordination, and small project tasks

Skills & Experience

• Previous experience in an office administration or coordination role
• Highly organised with strong attention to detail
• Proactive and able to manage tasks independently
• Strong communication and interpersonal skills
• Comfortable multitasking and prioritising in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace

Personal Attributes

• Friendly, approachable, and service-oriented
• Reliable and dependable
• Positive attitude with a hands-on approach
• Discreet and able to handle confidential information

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work in an innovative and growing industry.
• A collaborative and dynamic work environment with ample opportunities for professional development.
• Flexible working arrangements and a supportive team culture.

How to Apply:

If you’re passionate being part of a pioneering company that is changing the future of transportation, we would love to hear from you. Please submit your CV and a cover letter outlining your experience and why you’re a great fit for this role.

Skyports is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.