HR Operations & System Coordinator EMEA in PE19 8EW at Rochester Electronics

We are looking for a proactive and detail-oriented HR Operations & System Coordinator - EMEA to support our EMEA region. This is a hands-on role responsible for delivering high-quality HR operational support across the employee lifecycle (onboarding to offboarding), with a strong focus on payroll coordination, benefits administration, HR systems, and process improvement.

This position is ideal for someone who thrives in a fast-paced, international environment and enjoys building relationships across the business while continuously improving how HR operates.

This is a full time role however we are open to candidates seeking reduced working hours (minimum 25 hours per week), across 5 days, with flexibility to grow hours over time.

Working Location: St Neots (hybrid working).

• Act as first point of contact for EMEA with any HR administrative queries
• Organise any training, programs, its relevant materials, and participants’ communications
• Support with disciplinary and grievance management
• Liaise with the HR Manager and other members of the HR or EMEA team as appropriate with the delivery of any ongoing HR Project work
• Maintain current knowledge of HR legislation and support the implementation of policies and procedures across the business.

• • Taking ownership of the EMEA Onboarding programs including facilitation of the new hire process, and new hire orientation wherever feasible
• Manage off-boarding process across EMEA
• Prepare employment documentation (contracts, amendments, letters) according to the local employment law
• Ensure all necessary paperwork is provided to the employees within a timely manner including employment, performance and salary reviews, probationary period, termination acknowledgments and other
• Regularly maintain accurate employee records

HR Operation

Payroll & Benefits

• Coordinate payroll-related changes (starters, leavers, salary changes, bonuses, absence)
• Supporting accurate and timely payroll processing with providers in HR Manager’s absence
• Administer benefits enrolment, changes, and queries across EMEA
• Maintain accurate and compliant payroll and benefits data

• Maintain the candidate database on HRIS
• Liaise with candidates and agencies arranging interviews including providing feedback

• Maintain and update HRIS data with high accuracy
• Support HRIS implementation and optimisation
• Identify opportunities for system improvements and automation
• Support system testing, updates, and development

• Produce HR reports (headcount, turnover, payroll, benefits and other) utilizing HRIS
• Analyse HR data to identify trends and insights (i.e. understanding reasons for leaving and/or absence trends)

• Review and identify improvements in HR processes
• Develop and proactively update Standard Operations Procedures (SOP)
• Drive efficiency and continuous improvement initiatives

• Degree in HR/Business or CIPD qualified/working towards
• Minimum 3 years’ experience in HR operations or HR administration, ideally in an international environment
• Strong working knowledge of HR processes across the employee lifecycle, including payroll coordination and benefits administration
• Experience using HRIS systems is essential; exposure to global systems (UKG Ready preferable)
• Advanced Excel skills, with the ability to manage, analyse, and report on HR data
• Strong problem-solving ability and attention to detail
• Good understanding of UK employment law and GDPR; knowledge of or willing to learn the European employment law and Data Protection beneficial
• Fluent English; additional European languages skills such as French, German, Polish, or Italian is highly beneficial
• Highly organised, proactive, with the ability to manage multiple priorities and meet deadlines
• Creative nature and not shy to share valuable opinions
• Proactive and solutions-focused, with a continuous improvement mindset
• Confident communicator who enjoys building relationships and engaging with stakeholders at all levels
• Able to work independently with a high level of ownership and accountability

SUPERVISORY RESPONSIBILITY

• Not Applicable

OUR CULTURE

We are committed to creating a positive and inclusive workplace where everyone is treated with respect. We embrace a family-friendly approach and flexible working, underpinned by transparent communication and honesty. We recognise the importance of balancing personal and professional life. Our organisation values equal pay and opportunities for all, and we actively encourage diverse perspectives and collaborative ways of working. Everyone is valued and encouraged to share their ideas and contribute fully.

At Rochester Electronics, we create an excellent employee experience focused on value, performance, motivation, recognition, and career growth. Many companies say their employees are their most important asset. At Rochester Electronics, we mean it!

• Refreshment
• Free parking
• Company events/celebrations/competitions
• Electric charge for EV
• Benefit Platform
• Private Medical Insurance
• Cash Plan
• Group Income Protection
• Life Assurance
• Pension – enhanced contribution
• Salary sacrifice benefits
• Enhance Bereavement
• Company Paid Sickness

And so much more!

For the last 40 years, Rochester Electronics, in partnership with over 70 leading semiconductor manufacturers, has provided our valued customers with a continuous source of critical semiconductors. As an original manufacturer stocking distributor, Rochester has over 15 billion devices in stock encompassing more than 200,000-part numbers, providing the world’s most extensive range of end-of-life (EOL) and broadest range of active semiconductors. As a licensed semiconductor manufacturer, Rochester has manufactured over 20,000 device types. With over 12 billion die in stock, Rochester can manufacture over 70,000 device types.

• Degree in HR/Business or CIPD qualified/working towards
• Minimum 3 years’ experience in HR operations or HR administration, ideally in an international environment
• Strong working knowledge of HR processes across the employee lifecycle, including payroll coordination and benefits administration
• Experience using HRIS systems is essential; exposure to global systems (UKG Ready preferable)
• Advanced Excel skills, with the ability to manage, analyse, and report on HR data
• Strong problem-solving ability and attention to detail
• Good understanding of UK employment law and GDPR; knowledge of or willing to learn the European employment law and Data Protection beneficial
• Fluent English; additional European languages skills such as French, German, Polish, or Italian is highly beneficial
• Highly organised, proactive, with the ability to manage multiple priorities and meet deadlines
• Creative nature and not shy to share valuable opinions
• Proactive and solutions-focused, with a continuous improvement mindset
• Confident communicator who enjoys building relationships and engaging with stakeholders at all levels
• Able to work independently with a high level of ownership and accountability

SUPERVISORY RESPONSIBILITY

• Not Applicable