Program Manager, Global Experiences in Pittsburgh, Pennsylvania at University of Pittsburgh

Program Manager, Global Experiences

Pitt Global Experience Office - Pennsylvania-Pittsburgh - (26005740)

The University of Pittsburgh's Global Experiences Office (GEO) is seeking a Program Manager for Global Experiences

The position is primarily responsible for managing and developing a portfolio of academic and experiential global programs. This position will support the development, budgeting, and contracting of new semester, summer, and short-term global programs and experiential learning opportunities abroad. This position is also responsible for the maintenance of existing programs and redevelopment where necessary. The program manager is expected to work across different University units, including the Global Experiences Office, University Center for International Studies, and Pittsburgh campus schools and regional campuses. The individual must demonstrate strong interpersonal skills and have experience working with diverse teams.

Primary duties of the position include:

• Managing student recruitment, advising, and application processes
• Program budget development, creating and managing vendor contracts

• Implementing pre-departure preparation and learning activities, and on-program support for faculty and students.

Job Summary

Oversees all aspects of planning, design, and execution of assigned small, routine projects and coordinates with project stakeholders to define project scope, goals, and deliverables. Assists in timeline development, ensures adherence to timeframes, and adjusts project deliverables to avoid issues. Performs budgetary functions and administrative tasks. Assists with external consultant and vendor selection, negotiation, and management.

Essential Functions

• Oversees all aspects of planning, design, and execution of assigned small, routine projects. Coordinates with project stakeholders to define project scope, goals, and deliverables.
• Assists in developing a timeline and ensures adherence to all deadlines. Anticipates potential problems and adjusts project deliverables as needed.
• Drafts and manages the program budget, ensures timely submission of vendor payment requests, and manages expense reimbursements.
• Tracks project progress and maintains accurate records and files; provides detailed reports to senior management.
• Assists with selection, negotiation, and management of activities regarding external consults or vendors.
• Conducts other administrative tasks, leads meetings, and drafts communications.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category: Full-time regular

Job Classification: Staff.Project Manager I

Job Family: Administrative Support

Job Sub Family: Program & Project Management

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $50,000 - $52,000

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable