Client Services Representative - Collections in Franklin, Tennessee at Tom James Company

• Prepare, review, and distribute collection letters and other correspondence in accordance with company policies and established procedure
• Place and receive collection calls in a professional, courteous, and customer-focused manner while working to resolve delinquent account balances

• Respond promptly to customer inquiries by phone, email, and written correspondence regarding account balances, billing questions, payment history, and other account-related concerns
• Contact customers regarding past-due accounts, discuss payment options, negotiate payment arrangements within established guidelines, and document all collection activity

• Maintain and monitor customer payment plans and records, ensuring timely follow-up and accurate account documentation
• Partner with Sales Professionals to resolve collection issues while balancing positive customer relationships with the company's financial objectives
• Provide exceptional customer service by communicating professionally, demonstrating empathy, and resolving issues in a timely and effective manner
• Develop and maintain a thorough understanding of the Tom James sales cycle, business processes, products, and customer service standards to effectively support customers and Sales Professionals
• Protect confidential customer and financial information by adhering to company policies and applicable privacy requirements
• Performs other related duties, as required or assigned
• Maintain regular and reliable on-site attendance

• Excellent verbal and written communication skills with the ability to communicate professionally and effectively with customers, Sales Professionals, and employees at all organizational levels.
• Strong customer service skills with the ability to de-escalate difficult situations and build positive working relationships
• Demonstrated ability to prioritize multiple responsibilities, manage time effectively, and remain composed under pressure
• Strong organizational skills with exceptional attention to detail and accuracy
• Proficiency with Microsoft Office applications and the ability to learn company-specific software and systems.

• High school diploma or equivalent required
• Minimum of one year of collections, accounts receivable, customer service, or related experience involving telephone communication and customer interactions
• Experience handling sensitive customer conversations while maintaining professionalism
• Experience working in a fast-paced environment with competing priorities

At Tom James Company, we believe that taking care of our team is just as important as taking care of our customers. We offer a comprehensive benefits package designed to support your well-being and help you thrive, both personally and professionally. Here is a glimpse of what you can expect as part of our team:

* Health, Dental, and Vision Insurance

* Generous Paid Time Off

* Retirement Savings Plan

* 9 Paid Holidays

* Profit Sharing

* Employee Stock Purchase Plan