Accountant/Accounts Payable Specialist in Avon, Colorado at R A Nelson

Job Function/Purpose:

The Accountant / Accounts Payable Specialist supports the Company's accounting and construction operations through the management of accounts payable, vendor records, project-related payments, and financial reporting activities. This position plays an important role in maintaining accurate job cost information and ensuring compliance with company policies and accounting standards while delivering timely, professional support to internal and external customers.

Responsibilities:

1. Manage incoming invoices, statements and accounts payable requests ensuring timely review, routing, and processing.
2. Enter, review, and post invoices within the accounting system, verifying accuracy, approvals, coding, and supporting documentation.
3. Research and resolve invoice discrepancies, rejected invoices, payment issues, and other accounts payable inquiries by collaborating with internal departments and external vendors.
4. Prepare and process scheduled check runs and special check requests in-house and with external platforms while monitoring for errors, duplicate payments, and potential fraudulent activity.
5. Assist project teams with project closeout activities by verifying commitment status, processing, and releasing retainage payments in accordance with contract requirements and company procedures.
6. Reconcile vendor statements and research outstanding or past-due balances to ensure accurate account records.
7. Set up and maintain business partner/vendor records, including collection and maintenance of W-9 documentation for annual 1099 reporting.
8. Monitor company bank accounts, submit positive pay files and manage positive pay exceptions.
9. Process general ledger and job cost transfers as required.
10. Provide backup for front desk and administrative duties as needed.
11. Assist with special projects and perform other accounting and administrative duties as assigned.

Supervision:
Works with a team and independently under general supervision
Supervisory Duties:
None

Skills and Abilities:

1. Working knowledge of accounts payable processes, chart of accounts structures, and corporate accounting procedures.
2. Ability to interpret and follow written and verbal instructions while working independently and exercising sound judgment.
3. Strong data entry, mathematical, and analytical skills with a high degree of accuracy and attention to detail.
4. Intermediate proficiency in Microsoft Office and accounting software applications.
5. Familiarity with construction job costing and construction accounting practices preferred.
6. Excellent organizational, time management, research, and problem-solving skills.
7. Strong verbal and written communication skills with the ability to maintain positive, professional relationships with vendors, subcontractors, employees, and business partners.
8. Ability to maintain confidentiality and handle sensitive financial information with discretion and professionalism.
9. Adaptable and flexible, with the ability to effectively manage changing priorities and a variety of situations.

Education:

1. High school diploma or equivalent
2. College level courses in accounting preferred

Experience:
2+ years of AP experience or equivalent combination of education and experience
Work Environment/Physical Activities

1. Ability to sit or stand for prolonged periods.
2. Occasional bending and reaching required.
3. Manual dexterity and hand-eye coordination necessary to operate a computer, telephone, copier, scanner, and other standard office equipment.
4. Ability to perform repetitive data entry and computer-based tasks with accuracy.

Material and Equipment Directly Used:
Computer and standard office equipment
MS Office
ShareFile
Accounting software (currently CMiC).
Various third-party software platforms