Commercial Roofing Pre-Construction Coordinator in at Eskola LLC

Eskola, LLC

Visit Our Website: https://eskolaroofing.com

Position:

Compensation:

Benefits Offered:

• Medical, Dental, Vision, Life, & Disability Insurance
• 401K & 401K Matching
• Paid Time Off
• Health Savings Account
• Equal Opportunity Employer

Employment Type:

Position Summary:

The Pre-Construction Coordinator plays a critical administrative and coordination role within the Estimating and Revenue Operations team at Eskola Roofing & Waterproofing. This position ensures the smooth operation of pre-construction processes by managing key systems, portals, compliance documentation, prequalification processes, and communications across internal teams and external stakeholders. The Pre-Construction Coordinator supports estimators, sales staff, and leadership by maintaining organized, auditable, and centralized resources that enable efficiency, compliance, and successful project pursuit.

Key Duties and Responsibilities:

System & Portal Administration:

• Act as administrator for departmental systems and portals, including Bluebeam, Building Connected, GBE, Teams, Estimating distribution lists, Connect Explorer, Eagleview, TX Ethics Commission, and HubSpot.
• Maintain active user logins and update access for employees across branches.
• Coordinate with Construct Connect administrator to manage logins and service areas.
• Manage company plan room logins, ensuring up-to-date and accessible records.

Onboarding & Support:

• Support onboarding of new estimators and sales staff by coordinating system access, directory inclusion, and tool setup.
• Provide training guidance and initial support for pre-construction platforms and portals.

Document Control & Compliance:

• Maintain and update prequalification documents (W-9, legal, financial, insurance, etc.) and store copies in centralized employee-accessible locations.
• Obtain, update, and file manufacturer letters, warranties, and portal requirements.
• Order bonds, maintain bid bond logs, and coordinate notarization/signature collection for bid documents, affidavits, and bonds.
• Administer and update Revenue Operations SharePoint site in conjunction with leadership.

Communication & Coordination:

• Monitor Estimating RFQ email inboxes and distribute bid invitations to branches and estimators.
• Assist with communication from third parties to estimators and ensure proper routing.
• Manage and update internal and external directories, including branch lists, regional maps, and employee rosters.
• Obtain project references, case studies, and photos, and centralize the information for business development and marketing use.

Prequalification & Vendor Management:

• Coordinate prequalification submissions and vendor registrations with general contractors, clients, and third parties.
• Track deadlines and ensure required documentation is current, accurate, and submitted on time.
  
  

Position Requirements and Qualifications:

Education and Experience:

• Bachelor’s degree in Business Administration, Construction Management, or related field (preferred).
• 2+ years of experience in construction administration, pre-construction support, or related role.
  
• Must be able to successfully complete a pre-employment background check and drug screening as a condition of hire.
• Must possess a valid driver’s license and a dependable personal vehicle to travel to job sites as required.
  
  

Skills and Competencies:

• Proficiency in Microsoft Office Suite, SharePoint, and industry platforms (e.g., Bluebeam, Building Connected, Eagleview).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Preferred Skills & Certifications:

• Familiarity with commercial roofing and waterproofing systems (TPO, EPDM, PVC, modified bitumen, BUR, metal) at a level sufficient to credibly support and evaluate technical conversations.
• Notary certification (preferred or ability to obtain).