Administrative Assistant/Accounting in San Diego, California at Griswold Real Estate Mgmt Inc

Receptionist and Administrative Assistant

Property Management Company is seeking a friendly and organized Receptionist and Administrative Assistant to join our dynamic team. This role offers an excellent opportunity to contribute to the smooth operation of our office while gaining diverse experience across multiple departments. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently in a professional environment.

This position will be available in late August.

Key Responsibilities:

- Greet visitors and the public at the reception desk in a courteous and professional manner

- Answer incoming phone calls and direct them appropriately

- Process incoming and outgoing mail, ensuring timely distribution and dispatch

- Assist the accounting department with invoice reviews and related clerical tasks

- Support property managers with various administrative duties

- Assemble printed checks to corresponding invoices and mail payments

- Track and maintain certificates of insurance for company records

- Assist the Human Resources team with administrative support as needed

- Keep the company website updated with relevant information

- Maintain office supplies, monitor stock levels, and reorder supplies as necessary

- Pack files into boxes for storage or transfer to off-site storage facilities

- Keep office neat, tidy and organized

Skills and Qualifications:

- Proven experience in reception, administrative support, or related roles

- Excellent communication and interpersonal skills

- Strong organizational and multitasking abilities

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

- Ability to handle sensitive information with confidentiality

- Basic understanding of accounting processes and invoice handling is a plus

- Attention to detail and accuracy in all tasks

- Ability to work independently and as part of a team

- Familiarity with website content management is desirable

- Familiarity with Property Management preferred but not required

Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture that encourages initiative and teamwork.

Must be able to work normal office hours of 8:30am - 5:30pm

Must have reliable transportation

Must be able to lift 50lbs (case of copy paper)