Administrative Assistant in Portland, Oregon at Commonwealth

We are an established Real Estate Management Company that manages over 150 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for a Part-Time Administrative Assistant. Spanish Speaking preferred.

Comprehensive Benefits package that includes:

· Competitive hourly/salary rate

· Accrued personal days – 20 days per year

· 401k with a company match

Minimum Job Requirements:

· Two (2) years administrative, secretarial or clerical experience

· Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)

· Regular and on-time attendance

· Excellent verbal and written communication skills

· Excellent organizational skills

· Professional demeanor and appearance

· Internet literate

· Ability to learn processes and procedures quickly

· Capable of working in a fluid environment with a can-do attitude

Essential Duties and Responsibilities include the following:

· Complete and stay on top of all tasks delegated by regional managers and supervisor

· Manage the entire abandonment process from start to finish for properties in your portfolio

· Process rent increases annually

· Mail resident bills monthly

· Be able to process rent payments received at the corporate office

· Train and be a resource for community managers

· Maintain constant correspondence between regional managers and community managers

· Cover the front desk when the receptionist is absent – includes processing and tracking applications

· Process notices including 30 day, 72 hour, etc.

· File FED’s and pull DMV records

· Complete community newsletters and miscellaneous fliers

· Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees

· Complete assigned tasks on community onboarding and offboarding checklists

· Complete assigned tasks on employee onboarding and offboarding checklists

· Maintain website by keeping information current

· Create and update procedures

· Update certain registrations for communities

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.