Clinical Project Assistant/Coordinator in Brazil, Indiana at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Clinical Project Assistant/Coordinator based in Brazil.

This role plays a key part in supporting the delivery of global clinical trials across all phases of development, ensuring smooth coordination between clinical project managers, research teams, sites, and vendors. The position is highly operational and detail-driven, contributing directly to study start-up, ongoing trial execution, and close-out activities. You will help maintain project documentation, track study milestones, and support communication across multidisciplinary teams in a fast-paced clinical research environment. The role offers exposure to the full clinical trial lifecycle, including feasibility, regulatory, and operational processes. It is well suited for someone who thrives in structured environments, enjoys coordination work, and wants to grow within global clinical operations.

• Provide day-to-day operational support to Clinical Project Managers/Directors across all phases of clinical trials, ensuring timely execution of project activities and deliverables.
• Assist in preparing and maintaining clinical project documentation, including plans, reports, manuals, presentations, meeting agendas, and minutes in line with internal SOPs.
• Support tracking of study milestones, site activation, enrollment, feasibility activities, and action items across internal systems and shared platforms.
• Maintain and update Trial Master Files (TMF), Investigator Site Files, and other essential documentation, ensuring accuracy, completeness, and inspection readiness.
• Coordinate communication and follow-ups with internal teams, vendors, and sites, including support for queries, reporting, and issue resolution.
• Assist with invoice tracking, payment processing, and financial documentation (where applicable by region), ensuring proper records and escalation of discrepancies.
• Support audits, quality checks, system administration tasks, and cross-functional coordination with regulatory, safety, and data management teams.

• Bachelor’s degree in Health Sciences, Nursing, Pharmacy, Natural Sciences, or a related field, or equivalent relevant experience.
• 1–2 years of experience in clinical research, clinical operations, or a related healthcare/pharmaceutical environment.
• Basic understanding of clinical trial processes, drug development lifecycle, and ICH-GCP guidelines.
• Strong organizational skills with the ability to manage multiple priorities, timelines, and detailed documentation.
• High attention to detail and accuracy, especially in tracking systems, records, and compliance-related tasks.
• Strong communication skills in English, both written and verbal, with the ability to work in global, cross-functional teams.
• Proficiency in Microsoft Office tools and ability to quickly learn clinical systems and digital platforms.

• Exposure to global clinical trials and international project teams across multiple regions.
• Career development opportunities within clinical research and project management pathways.
• Structured training, mentoring, and onboarding support to strengthen technical and operational expertise.
• Hybrid and flexible working arrangements depending on project needs and regional setup.
• Opportunity to contribute to meaningful healthcare innovation and patient-focused clinical development.
• Collaborative and team-oriented environment with cross-functional learning opportunities.