Administrative Assistant in Ajax, Ontario at RioCan

Assisting the Property Management team with administrative work and providing coverage when needed;

Greet tenants, contractors and visitors and be the first point of contact for their inquiries;

Perform administrative tasks that including answering phones, mail pick up, scheduling and receiving deliveries and setting up meetings;

Update the site contact and insurance information database for all tenants. Ensuring that the information is kept current and accurate;

Update the site contractor information database and collect their insurance and WSIB information;

Create memos and other internal communication;

Create purchase orders (POs), processing cheques and EFTs, updating invoices, and tracking payments to vendors as required;

Assist in the onboarding new tenants;

Assist with tenant events;

Maintain the kitchen and washroom areas and purchase perishable supplies;

Purchase office supplies as required;

General filing and maintenance of files;

Log and maintain lost and found;

Ensure office is open and readily accessible on schedule and coverage maintained;

Other duties / projects as required.