Onboarding Specialist in Valhalla, New York at Westchester Medical Center

Job Summary: Provide administrative support for the recruitment team and oversee day-to-day duties to ensure an efficient and safe working environment. The Onboarding Specialist should also have excellent administrative and IT skills with the ability to multitask and adapt in a fast-paced environment. The Onboarding specialist will manage onboarding for new hires, volunteers, interns, and clinical affiliate students.

Responsibilities:

• Provide a seamless positive candidate experience from initial contact through onboarding
• Process all required new hire forms accurately for internal and external applicants to start
• Schedule HR appointments, in conjunction with Occupational Health for new hires to provide onboarding documents
• Provide a high level of customer service to internal/external candidates, hiring managers, and leadership
• Verify all credentials/licenses with candidates
• Conduct background checks - SEL, SCR, CHRC and applicable checks as needed
• Perform reference checks
• Establish/build relationships with hiring managers/departments, colleges & universities to assist in recruiting for all facilities
• Assist recruiters with prescreening candidates, setting up interviews and hiring events
• Maintain accurate data in applicant tracking system
• Keep up to date on all Pre-Employment Guidelines adhering to State and Federal Regulations
• Participates in and performs other duties and responsibilities as assigned
• Special projects as assigned

Qualifications/Requirements:

Experience:

• Effective written and verbal communication skills, including the ability to analyze, explain and present data and findings.
• Ability to multitask and manage competing priorities.
• Demonstrated strong attention to detail, problem-solving, critical thinking and analytical skills.
• Ability to work independently as well as collaborating with team members from various healthcare departments.
• Experience with Microsoft Office suite; including Word, Access, PowerPoint, Excel and Outlook.

Education: Associates Degree Required. Bachelors Degree a plus.

Licenses / Certifications: N/A

Other: