Administrative Assistant III at Texas Alcoholic Beverage Commission – San Antonio, Texas

40% Provides administrative and technical support to Regional Management and other staff:
•Prepares and disseminates information concerning agency programs and procedures.
•Reviews and records essential information to ensure data integrity and confidentiality.
•Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
•Maintains and arranges meeting appointments, schedule, travel arrangements for Regional Enforcement staff.
•Maintains calendar of time sensitive issues, meetings, case settlements, deadlines, and notifies the management of appointments and approaching deadlines. May also answer routine questions related to licensing/auditing.
•Maintains enforcement records to include in-office appointments.
•Tracks time associated with enforcement personnel for all engagements requested by outside agencies.
•Provides exceptional customer service to both internal and external customers.
•Tracks time associated with enforcement personnel for all engagements requested by outside agencies.
•Provides exceptional customer service to both internal and external customers.

30% General Office Management Duties:
•Provides administrative support associated with maintaining the office (filing, phone, scheduling, & postage log if applicable).
•Maintains a level of office supplies for the division to include submission of orders that are needed and completion of divisional purchase requests, requisitions, and receiving reports.
•Maintains and reports record retention files.
•Ensures all information received for Licensing is date stamped and distributed to the appropriate licensing analyst or Supervisor.
•Works with the capital inventory custodian to ensure all Licensing equipment is accounted for and safeguarded.
•Answers phone lines and respond to inquiries; and explains rules, regulations, policies, and procedures.

This position functions in a standard office environment. Must be able to move around the office to access filing cabinets, office equipment and move up to 20 pounds. Must be able to communicate and exchange information via phone, computer, in person and via electronic media. Must be able to perform repetitive use of a keyboard at a workstation. Must be able to work with overlapping deadlines. Required to work as a team member and handle confidential information.

This position is expected to work in the office but may be eligible for situational or hybrid telework schedule upon completion of an initial probationary period. For teleworking, must have a secure, dedicated workspace with internet service, ability to maintain a reliable consistent work schedule and be available for meetings and group collaboration via Microsoft Teams or other platforms/applications during regular business hours.

MILITARY OCCUPATIONAL SPECIALIST (MOS) CODE: Veterans, Reservists or Guardsmen with an MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions The Texas Alcoholic Beverage Commission adheres to the Military Preference granted in Chapter 657 of the Texas Government Code and the Former Foster Children Preference granted in Chapter 672 of Section 1, Subtitle B, and Title 6 of the Texas Government Code. Males between the ages of 18 and 25 years, inclusive, may be required to furnish proof of either selective service registration or exemption there from as a condition of state employment.

The Texas Alcoholic Beverage Commission reserves the right to adjust compensation based upon legislative mandates in regard to TABC's and/or an employee's contribution to the Employees Retirement System. In compliance with Senate Bill 321, agencies that hire a person who has retired from the Employees Retirement System (ERS) or the Law Enforcement and Custodial Officers Supplemental Fund (LECOS) on or after September 1, 2009, are required to remit a surcharge each month the return-to-work retiree is employed. Candidates meeting these requirements will be offered a lower base salary to cover the surcharge. More than one position may be filled from this posting. Applicants should clearly describe on their applications how they meet the minimum qualifications for the position. Qualifications may be verified through testing. Resumes will not be accepted in lieu of the completed application. Incomplete applications may not be considered. The Immigration Reform and Control Act of 1986 require all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Alcoholic Beverage Commission participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see: https://www.e-verify.gov/about-e-verify/what-is-e-verify