Senior Accounts Payable Specialist at Carlson Inc – Minnetonka, Minnesota

ABOUT US

Carlson is a family-owned financial and investment company and private family office. Carlson's roots are set in 1938, when Curtis L. Carlson took an idea for a loyalty program and a $55 loan from his landlord and founded the Gold Bond Stamp Company in Minneapolis, Minnesota. Today, the Carlson enterprise is in its third generation of closely-held family ownership.

At our company we believe every voice matters and aim to create a workplace where team members feel welcome. We prioritize diversity of thought, experience, and background and are committed to creating a more inclusive future, both inside our company and in our communities. Our team takes collective pride in its work product, professionalism and discretion.

POSITION OVERVIEW

We are seeking a full-time Senior Accounts Payable Specialist to support the full cycle accounts payable function for our small, but complex, multiple entity organization. The ideal candidate is technologically savvy, eager to adapt to new technology with a strong focus on automation and process improvement. Responsibilities include ensuring invoices are processed and paid in a timely and efficient manner, and serving as a point person to research and resolve inquiries. This role collaborates with internal departments to address complex AP functional and technical issues, and helps to identify best practices to ensure we are meeting company goals and client service expectations.

PRIMARY RESPONSIBILITIES

Responsible for new vendor setup and maintenance to ensure accurate payments and annual 1099 tax reporting Process accounts payable department mail and manage invoices coming in via electronic inboxesScan, code, and enter all invoices into accounts payable software system in an efficient and timely mannerAudit invoices scanned through OCR technology for payment approvalEnsure timely and accurate payments to vendors within agreed upon terms Support internal and external inquiries in a timely and professional manner Responsible for accounts payable recurring invoice processing Assist with continued transition to electronic payment processingEnsure and adhere to disciplined internal controls and support periodic external agreed upon procedures engagementsCreate and maintain accounts payable procedures and quick reference guides to ensure adherence to company guidelines Contribute ideas for process improvement based on identified themes and observationsAssist with system testing related to ongoing maintenance, upgrades, and security controls Collaborate with broader Finance and Accounting team on ad hoc related tasks and projects