Academic Program Coordinator at Harrisburg University – Harrisburg, Pennsylvania

Academic Program Coordinator

Manage day-to-day activities of the DPT program, including:

· Maintenance and coordination of annual programmatic and academic calendars, oversight of communication to all program stakeholders (faculty, students, advisory panel, etc.) related to upcoming tasks, events, etc.

· Coordinate schedule for College in HS activities and programmatic outreach to PTA programs

· Coordinate and complete annual surveys

· Assist with data collection for programmatic assessment.

Administrative:

· Assist in project planning, prioritization, initiation and execution.

· Providing administrative and planning support for all aspects of departmental and program meetings and functions

· Maintain departmental records in an organized, accessible manner.

· Develop, implement and maintain budget management approaches and coordinate between DPT program and HU administrative offices on purchases, fee-for-use, shared supplies, etc.

· Routinely perform a wide variety of support duties

· Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.

· Sort and triage mail; maintain e-mail and other address directories.

· Compose and prepare letters relating to routine correspondence.

· Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.

· Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.

· Prepare, reconcile, and submit expense reports.

· Maintain confidential and sensitive information, including FERPA compliance.

· Attend meetings and take minutes; prepare the initial draft of minutes and summaries.

· Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

· Order and communicate with students access to all program apps and at-home-equipment (Physio U, treatment mats, etc.)

· Act as primary point of contact for all applicant and student programmatic communications

· Serve as a liaison between the DPT program and the public.

· Receiving and screening programmatic phone calls and visitors, answering questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

· Draft, review and send communications on behalf of DPT program leadership.

· Coordinate work with HU administration, faculty and staff as needed.

· Under direction of DCE and DPT lead, coordinate clinical education placements and communication (SCCE, CI, students)

· Coordinate all clinical education communication, including March mailing, under direction of DCE.

· Manage Exxat with DCE

Support EXSC and DPT programs during lab immersions.

· Manage all technology set up for onsite labs and coordinate with other programs to coordinate use of technology outside of DPT Lab immersions.

· Coordinate lab immersions, including timely communication with all stakeholders.

· Ensure adequate supplies are available for lab immersions.

· Coordinate and manage simulation lab schedule

· Coordinate and manage scheduling of standardized patients

· Coordinating lab space needed for academic activities

· Arrange travel and leverage HU relationships to secure housing and airfare for faculty during lab immersions.

· Coordinate lodging and food for students during lab immersions

· Oversee communications with and coordination of scheduling for DPT lab assistants

· Secure records of all equipment calibration and certification per CAPTE requirements

· Ensuring operation of essential equipment,

· Managing service contracts, including linen delivery for lab immersions

· Maintain up-to-date equipment inventory.

REQUIRED QUALIFICATIONS

All candidates must have the following qualifications:

· Excellent written, verbal and interpersonal communication skills

· Time-management skills

· Ability to pay attention to detail.

· Basic understanding of frequently used computer software and programs, including the full Microsoft Office suite

· Familiarity with the Canvas LMS (preferred)

· Proven success with contributing to a positive workplace culture.

· Ability to consistently demonstrate our school's core valves is necessary.

· Organizational, analytical, and critical thinking skills

· Ability to manage multiple projects concurrently.

This is an onsite position with flexibility to work remotely no more than 1-2 days week during non-lab times.