Executive Administrative Support Specialist – DAU South Region at Escalate Technologies LLC – Huntsville, Alabama

Job Posting: Executive Administrative Support Specialist – DAU South Region

Location: Huntsville, AL

Position Type: Full-Time | Hybrid (Onsite & Situational Telework)

Salary Range: $60K to $70K

Job Description:

Escalate Technologies is seeking an experienced and highly professional Executive Administrative Support Specialist to provide direct support to the Dean, Associate Deans, and Senior Service Executive Director for the Defense Acquisition University (DAU) – South Region under the Educational Support Services (ESS) contract. This position requires exceptional organizational skills, strong communication abilities, and the capacity to work independently with sound judgment, diplomacy, and tact.

This role supports high-level regional and enterprise functions, manages complex scheduling requirements, ensures accurate reporting, and coordinates communication and workflow across DAU–South’s academic and operational activities.

Location: DAU South Campus Huntsville, AL

Key Responsibilities:

Senior Leadership Administrative Support

• Serve as the primary liaison with the DAU President’s Office and senior stakeholders.
• Retrieve, compile, and publish VIP and Significant Activity Reports.
• Draft, proofread, edit, and coordinate official internal and external correspondence.

Schedule, Calendar & Facility Coordination

• Coordinate complex schedules across multiple leaders, faculty, and facility spaces.
• Manage virtual and in-person campus arrangements for meetings, workshops, and events.

Records & Certification Management

• Manage records, including tracking and archiving faculty certification documents.
• Maintain and update the DAU–South online portal and related administrative systems.

Travel & Financial Documentation Support

• Assist with the preparation and review of travel authorizations and vouchers.
• Support administrative requirements tied to budget tracking and documentation.

Communication & Stakeholder Engagement

• Prepare and respond to phone and email communications on behalf of senior leaders.
• Direct inquiries, manage referrals, and ensure timely routing of sensitive information.

Professional Development Tracking

• Coordinate and track faculty and staff professional development activities.
• Maintain documentation and reporting requirements for PD initiatives.

Qualifications

• High school diploma or equivalent (ESS PWS §2.4).
• Proven experience supporting senior executives or organizational leaders.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills with superb attention to detail.
• Ability to independently manage work, prioritize tasks, and handle sensitive information.

Preferred Qualifications

• Experience supporting DoD, federal agencies, or academic programs.
• Experience coordinating complex calendars, executive correspondence, and events.
• Familiarity with DAU processes, government travel systems, or federal administrative protocols.