Seasonal Transportation Clerical Support in Austin, Texas at Calendar Holdings

Who We Are

Go! Retail Group, based in Austin, Texas, is a national specialty retailer and the parent company of several iconic retail brands, including Go! Toys, Toys“R”Us, Disney Store Limited- Time Shops, Attic Salt, Wonder World, Calendars.com, LANG and other global brands.

We are the world’s largest operator of holiday pop-up stores, operating hundreds of locations in malls, outlets, shopping centers, and lifestyle centers across the United States.

What We Are Looking For

We are seeking a SEASONAL Transportation Clerical Support to join our team. This position reports directly to the Sr. Leader and works closely with a highly collaborative team of professionals. The role requires daily interaction with members of various administrative departments and operational departments.

This role is 100% in office.

The ideal candidate is highly organized, detail-oriented, proficient in Excel, and comfortable working in a fast-paced environment. A positive, can-do attitude and a good sense of humor are a must.

Position Overview

The Seasonal Transportation e Clerical Support position provides administrative support to our transportation office team. Responsibilities include maintaining documents and records, preparing spreadsheets and reports, conducting research, assisting with billings, maintaining files, and supporting day-to-day transportation and administrative activities.

Essential Functions

• Work with various teams on various projects and daily administrative tasks.
• Create, update and maintain reports using Excel.
• Schedule shipments and coordinate pickups with carriers and transportation providers.
• Prepare, review, and maintain shipping documents, including Bills of Lading and other transportation paperwork.
• Enter and maintain shipment information in internal systems and spreadsheets.
• Track shipments and provide updates regarding delivery status, delays, and other issues.
• Verify shipment information for accuracy, including quantities, dates, destinations, and carrier information.
• Assist with resolving shipping discrepancies, delays, and other transportation-related issues.
• Maintain organized and accurate records of outbound shipments.
• Assist with freight and transportation-related reporting as needed.
• Monitor daily outbound activity and help ensure scheduled shipments are completed.
• Work closely with the Distribution and Logistics teams to support daily shipping operations.
• Assist with additional logistics duties as needed during the seasonal peak.
• Perform other administrative duties as assigned
• Work occasional overtime as business needs require

Qualifications / Basic Requirements

• Minimum of 1 year of administrative experience
• Previous experience in logistics, transportation, shipping, or customer service is a plus.
• Excellent organizational and recordkeeping skills
• Strong verbal and written communication skills
• Effective time management skills with the ability to prioritize multiple tasks
• Ability to multitask while maintaining a high level of accuracy
• Exceptional attention to detail
• Strong sense of urgency and accountability and follow-through
• Proficient in Microsoft Office, including Excel, Word, and Outlook
• Experience with data entry and data management required. Training will be provided on company-specific systems.
• Strong interpersonal and teamwork skills
• Ability to work independently while also being a strong team player
• Ability to thrive in a fast-paced, collaborative environment
• Demonstrates professionalism, sound judgement, and high level of integrity

This job description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualification may vary based on assignment.

Go! Calendar Holdings, LLC is an equal opportunity employer and does not discriminate against individuals on the basis of race, gender, age, national origin, religion, marital status, veteran status, or sexual orientation.