Accounts Payable Team Lead in Duluth, Minnesota at Innovative Office Solutions LLC

Job Title: Accounts Payable Team Lead

Department: Accounting

Status: Full Time / Exempt

Reports To: Accounts Payable Supervisor

The Accounts Payable Team Lead is a highly skilled Accounts Payable professional responsible for advanced processing, problem resolution, and workflow support within the Accounts Payable department. This role maintains a significant daily processing workload while serving as a subject matter expert for Accounts Payable processes, General Ledger impacts, and month-end activities.

AP Team Lead Essential Functions:

• Demonstrates advanced General Ledger knowledge and understands the impact of AP transactions on financial statements.
• Processes high-volume and complex PO and non-PO invoices.
• Reviews and posts journal entries related to Accounts Payable activities.
• Assists with month-end close activities including reconciliations, accrued expenses, and account analysis.
• Processes electronic invoicing and EDI transactions.
• Creates and posts General Ledger correcting entries.
• Reconciles vendor statements and research payment discrepancies.
• Reviews vendor aging reports and assists in payment prioritization.
• Supports 1099 reporting, audits, and compliance activities.
• Handles escalated vendor inquiries and payment concerns.

• Lead and oversee weekly payment cycles.
• Proactively asks questions to gain knowledge, resolve issues, and improve processes.

Workflow & Team Support

• Monitors AP inboxes and ensure requests are responded to in a timely manner.
• Assists with prioritizing daily processing activities and workload distribution.
• Serves as the first point of contact for processing questions and issue resolution.
• Provides training and support on AP procedures and system functionality.
• Assists with onboarding new team members.
• Maintains process documentation and job aids.
• Identifies opportunities to improve efficiency, accuracy, and workflow.
• Assists Supervisor with the prioritization of team projects and workload
• Assists Supervisor with future planning & goal setting
• Participates in weekly Accounting Leadership meetings and provides input

Minimum Qualifications:

Minimum Qualifications

• 3+ years of Accounts Payable or accounting experience.
• 1+ years of experience in a lead, supervisory, or mentoring role preferred.
• Strong General Ledger knowledge and journal entry experience.
• Experience with month-end close processes and account reconciliations.
• Excel and Microsoft Office skills.
• Strong attention to detail and ability to manage deadlines.
• Excellent written and verbal communication skills.

Equal Employment Opportunity 7.2026