Accounts Payable Specialist in Dayton, Oregon at Domaine Serene Vineyards & Winery

Position Summary

The Accounts Payable Specialist is responsible for supporting the accounting department through accurate and timely processing of accounts payable functions, vendor management, expense reporting, and monthly close activities. This role plays a key part in maintaining financial accuracy, ensuring compliance with company policies and GAAP standards, and supporting operational efficiency across the organization.

Key Responsibilities

· Maintain accurate vendor records, including compliance documentation and annual reporting requirements.

· Process accounts payable transactions with a high level of accuracy and attention to detail.

· Ensure adherence to company invoice approval and payment procedures.

· Maintain the integrity and accuracy of AP software systems and related data.

· Assist with weekly financial and management reporting.

· Process and reconcile monthly corporate credit card statements.

· Review, audit, and process employee expense reports in accordance with company policy.

· Prepare and audit weekly check runs and electronic payments.

· Reconcile vendor statements and resolve discrepancies in a timely manner.

· Respond professionally and promptly to vendor inquiries.

· Maintain organized and accurate AP files and records.

· Administer 1099 reporting processes and ensure timely year-end filing compliance.

· Monitor and maintain accounts payable aging reports.

· Assist with month-end close activities, including account reconciliations and journal support.

· Support special projects and other accounting initiatives as assigned.

Qualifications & Skills

· Strong problem-solving and analytical skills with the ability to prioritize multiple deadlines effectively.

· Exceptional organizational skills, accuracy, and attention to detail.

· Ability to adapt quickly and manage changing priorities in a fast-paced environment.

· Self-motivated with the ability to work independently and collaboratively within a team environment.

· Strong interpersonal and customer service skills with the ability to build positive relationships across departments and with external vendors.

· Excellent written and verbal communication skills.

· Ability to exercise sound judgment, professionalism, discretion, and confidentiality.

· Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Experience Requirements

· Minimum of 3–5 years of professional accounting experience required.

· At least one year of full-cycle Accounts Payable experience required.

· Experience with Microsoft Navision and/or Business Central preferred.

· Wine industry experience is a plus.

Company Core Values

· Excellence

· Passion

· Integrity

· Courage

· Stewardship

Domaine Serene Vineyards & Winery is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local law.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

This position is based on-site in Dayton, Oregon and may require prolonged periods of sitting, computer work, and occasional lifting of office materials up to 20 pounds.

Employment with Domaine Serene is at-will and may be terminated by either the employee or the company at any time, with or without cause or notice, subject to applicable law.

Successful candidates may be subject to reference checks and/or background screening consistent with applicable Oregon law.