Paralegal / Legal Assistant in Costa Mesa, California at Aspire General Insurance Company

Join Our Legal Team

We are seeking an experienced and detail-oriented Paralegal/Legal Assistant to provide comprehensive litigation and administrative support throughout all phases of the legal process. This is an exciting opportunity for a legal professional who thrives in a fast-paced environment and enjoys supporting attorneys in complex litigation matters from inception through resolution.

The ideal candidate will have strong litigation experience, exceptional organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and attention to detail.

What You'll Do

Litigation & Document Management

• Draft, review, and revise legal documents, including pleadings, motions, discovery requests and responses, subpoenas, notices, and correspondence.
• Prepare, file, and serve pleadings and discovery in compliance with court rules and applicable procedural requirements.
• Coordinate depositions, mediations, hearings, and meetings with attorneys, clients, experts, court personnel, and vendors.
• Maintain organized case files, litigation calendars, and document management systems.
• Assist with trial preparation, including assembling exhibits, trial binders, witness files, and supporting materials.
• Retrieve and organize case-related information and documents as needed for hearings and trials.

Legal Research & Case Analysis

• Perform legal research using tools such as Westlaw and LexisNexis.
• Review court dockets and obtain case-related filings and information.
• Summarize discovery responses, medical records, and other case materials for attorney review.
• Assist attorneys with case evaluations related to liability and damages.
• Stay current on court procedures, filing requirements, and local rules.

Case Management

• Support all phases of litigation, including pleadings, discovery, settlement negotiations, and trial preparation.
• Coordinate document collection, review, and production for discovery responses.
• Track and manage litigation deadlines, court appearances, and case schedules using case management software.
• Ensure compliance with all court deadlines and procedural requirements.

Administrative Support

• Schedule meetings, depositions, hearings, and conferences.
• Assist with the development and maintenance of legal templates and internal procedures.
• Facilitate effective communication among attorneys, clients, claims partners, experts, and vendors.

What We're Looking For

Education

• Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, or a related field.
• Paralegal certification from an ABA-accredited program preferred.

Experience

• Minimum of 3 years of paralegal experience, preferably in:
  • Insurance defense
  • Personal injury litigation
  • Civil litigation law firms
• Experience supporting attorneys through all phases of litigation.
• Experience with automobile insurance claims and litigation is preferred.

Skills

• Proficiency with legal research platforms, including Westlaw and LexisNexis.
• Experience with case management software and litigation support tools.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Professional Attributes

• High level of professionalism, discretion, and ethical conduct.
• Self-starter with the ability to work independently and collaboratively.
• Strong analytical, critical thinking, and problem-solving skills.
• Adaptable and proactive in handling changing priorities.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive legal matters.
• Ability to manage multiple priorities and meet deadlines in a fast-paced litigation environment

Work Environment & Physical Requirements

• Work is performed in an office, remote, or hybrid environment, depending on business needs.
• Occasional overtime may be required during trial preparation, discovery deadlines, hearings, and other litigation-related activities.
• Occasional travel to courts, depositions, hearings, mediations, or other legal proceedings may be required.
• Prolonged periods of sitting and working at a computer.
• Frequent use of a computer, telephone, and standard office equipment.
• Ability to review and analyze large volumes of legal documents with a high level of accuracy and attention to detail.
• Ability to occasionally lift and carry files, records, or trial materials up to 15 pounds

Why Join Us?

• Collaborative and supportive legal team
• Opportunity to work on challenging and meaningful litigation matters
• Professional growth and development opportunities
• Competitive compensation and benefits package
• Dynamic and fast-paced environment where your contributions make an impact