MATERIALS COORDINATOR - CENTRAL SERVICE in CANTON, Ohio at Aultman Health Foundation

Position Summary

Directs the Materials Management operations in Surgical Services through active involvement in the daily operations of the OR supply chain.

Scope of Job

The Surgical Services Materials Coordinator will facilitate the sourcing, procurement, storage, distribution and returns of all supplies utilized within the Surgical Services Department to ensure adequate levels of supplies for surgical procedures based on specialty and volume. The Coordinator directs a small group for the purpose of supporting the OR Supply Chain. Perform a variety of duties relative to assigned area of responsibility. The position requires the ability to communicate and work closely and efficiently with others in a fast-paced and sometimes stressful environment. Additionally, the Coordinator will act as a liaison between the Purchasing Department and the Surgical Services Department.

Essential Functions

• Perform a variety of stockroom functions including receiving goods and processing shipments for delivery.
• Inspect shipments of materials, equipment and supplies received; identify and immediately report shortages, damaged goods, expirations or other discrepancies.
• Distribute incoming shipments according to established procedures.
• Implement processes and controls for the sound management of inventory within Surgical Services
• Utilizes and maintains the Materials Management Information System (MMIS) for the Surgical Services Department
• Plans for semi-annual Par locations refresh
• Collaborates with Surgical Services Staff, Physicians, Materials Management, and Vendors to promote and practice inventory control principles
• Implement and maintain successful purchase order process for Surgical Services
• Maintain stockroom in a safe, clean and orderly condition; participate in cleaning rotation
• Receive telephone calls and provide information related to stockroom activities as required.
• Operate a variety of machines and equipment such as hand trucks, hand carts and elevator.
• Operate a personal computer and peripheral equipment, using modern software; operate a variety of other machines and equipment.
• Perform related duties and responsibilities as assigned.
• Work closely with management to learn and to develop the best practices and procedures and find ways to increase productivity.

Supervisory Responsibilities

• Has the ability to take direction and work independently with minimal supervision.

Required Qualifications

• Methods and techniques of handling equipment, materials and supplies.
• Methods and techniques of shipping and receiving
• Principles and procedures of record keeping
• Modern office procedures, methods or materials and equipment including computers.
• Basic mathematical principles.
• Possesses flexibility and ability to adapt to new situations, procedures and routines.
• Good work and attendance record.

Education and/or Experience

• High School graduate or equivalent

Mathematical Skills

• Ability to perform basic math skills.

Reasoning Ability

• Ability to prioritize and solve practical problems and deal with a variety of situations on a day-to-day basis where limited standardization may exist.
• Ability to interpret and follow a variety of instructions furnished in written, oral and diagram or schedule form.

Other Skills and Abilities

• Perform materials receipt and distribution activities.
• Provide information and assistance to staff members in a helpful, courteous and timely manner.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Skill to operate material handling equipment such as hand carts, pallet jacks (manual and motorized), cardboard bailer etc. for successful job performance.
• Ability to work in a multi-ethnic and multi-cultural environment with faculty and staff.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand, walk and use hands to handle, finger or feel objects or tools. Occasionally the employee must reach, bend, kneel, climb or crouch.
• The employee must occasionally exert or lift moderately heavy to heavy items.
• Successful performance requires specific vision abilities that require close vision.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Noise levels on occasions can be more than moderate.
• Heat levels on occasion can be more than moderate.
• Some chemicals are used in this environment. Required safety items are provided and must be worn when performing duties