School Office Administrator in Orlando, Florida at Providence Christian Preparatory School

Company Overview

Providence Christian Preparatory School is a growing private independent Christian school located in Orlando, Florida. We have been serving students within our community since 2003. We are anchored by our mission... “To inspire students to develop their spiritual purpose, achieve academic excellence and reach their highest potential.” Our school offers a rigorous and demanding curriculum that aligns with Florida Standards. We teach the whole child by providing lesson plans that integrate faith, culture and 21st century context. We believe that every child is capable and incredible with unique talents that should be cultivated and celebrated.

Job Summary

The School Office Managger serves as the first point of contact for students, families, staff, and visitors and plays a vital role in supporting the daily operations of Providence Christian Preparatory School. This position requires exceptional customer service, professionalism, confidentiality, organizational skills, and a commitment to supporting the school's Christian mission.

The School Office Manager provides administrative, clerical, attendance, records management, and communication support while helping to maintain a welcoming, safe, and efficient school environment. The ability to speak Creole is an advantage.

Essential Duties and Responsibilities

Front Office Operations:
Serve as the primary receptionist for the school office.
Greet and assist students, parents, staff, visitors, and community partners in a courteous and professional manner.
Answer and direct incoming telephone calls and emails.
Manage visitor sign-in procedures and maintain campus security protocols.
Provide information regarding school programs, policies, and procedures.

Student Records and Attendance:
Maintain accurate student records and files in compliance with applicable laws and school policies.
Process student enrollment, withdrawals, transfers, and records requests.
Monitor daily attendance and communicate attendance concerns to parents and administration.
Prepare attendance reports and other student data reports as requested.
Assist with transcript requests, report cards, and cumulative records management.

Administrative Support:
Provide clerical support to the Principal and administrative staff.
Prepare correspondence, reports, forms, newsletters, and other school documents.
Maintain calendars, schedules, and appointment records.
Assist with organizing meetings, professional development sessions, and school events.
Coordinate office supply inventory and ordering.
Maintain accurate filing systems, both electronic and paper-based.

Parent and Community Relations:
Respond to parent inquiries in a timely and professional manner.
Assist families with enrollment, scholarship, tuition, and school-related questions.
Support positive communication between the school and families.
Promote a welcoming and customer-focused atmosphere for all stakeholders.

Financial and Operational Support:
Receive and record payments as assigned.
Prepare receipts and maintain accurate payment records.
Assist with scholarship documentation and verification processes.
Support student information system data entry and reporting.
Assist with purchasing and vendor communications as directed.

School Safety and Compliance:
Follow all school safety procedures and emergency protocols.
Maintain confidentiality of student, personnel, and school information.
Support compliance with applicable state, local, and accreditation requirements.
Participate in required training and professional development activities.

Event and Program Support:
Assist with planning and coordinating school events, graduations, orientations, open houses, testing days, and parent meetings.
Prepare event materials, sign-in sheets, and communications.
Provide logistical support for school programs and activities.

Qualifications

Education:
High School Diploma or GED required.
Associate degree or higher preferred.

Experience:
Minimum of two years of administrative, clerical, customer service, or school office experience preferred.
Experience working in a school environment is highly desirable.

Knowledge, Skills, and Abilities:
Excellent written and verbal communication skills.
Strong customer service and interpersonal skills.
Ability to maintain confidentiality and exercise sound judgment.
Strong organizational and time-management skills.
Ability to multitask and prioritize responsibilities effectively.
Proficiency with Microsoft Office, Google Workspace, email systems, and student information systems.
Ability to work independently and collaboratively as part of a team.
Strong attention to detail and accuracy.

Physical Requirements:
Ability to sit, stand, walk, and move throughout the school campus.
Ability to lift and carry up to 25 pounds.
Ability to operate standard office equipment.

Christian Expectations:
Support and uphold the mission, vision, and values of Providence Christian Preparatory School.
Demonstrate professionalism, integrity, and Christian character in all interactions.
Maintain a positive and respectful relationship with students, families, staff, and community members.
Serve as a positive representative of the school both on and off campus.

Essential Requirements:
• Must pass level II background screening
• Must be reliable
• Must participate in required training
• Must be coachable
• Be able to meet the physical demands necessary to care for K-12th Grade Students

Applicants must have the ability to participate in tasks that require moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

Hours of work may vary. Typical schedules are set between the hours of 7:30 am and 5:00 pm Monday thru Friday.

Benefits and Perks include:

o 401K
o Dental
o Vision
o Paid holidays
o Paid personal time off
o Employee Discounts
o Tuition discounts for students of employees.