HVAC Production Project Coordinator at Advanced Air Systems – Ft. Lauderdale, Florida

Advanced Air Systems is looking for a Project Coordinator to join their all-star team! The ideal candidate is someone who has a can-do attitude and is very customer service oriented. This person is also detail oriented and has can communicate with project managers about project needs.

Company Summary

Established in 1994, Advanced Air Systems is an Experienced HVAC Contractor specialized in air conditioning installations, repairs, and maintenance solutions for residential and commercial customers throughout the state of Florida.

Advanced Air Systems is a division of Advanced Roofing Inc., Florida’s premier commercial re-roofing and solar energy contractors. Our deep construction heritage combined with in-house divisions of roofing, HVAC, sheet metal, cranes, trash removal, lightning protection, and renewable energy allows us to offer unmatched heating and cooling solutions that distinguish as from traditional contractors who do not have these resources.

Company CultureWith more than 500 employees, Advanced Roofing continues to promote the core values that shaped the foundation of our family business nearly 40 years ago. We believe that our people are our best asset and the cornerstone of our success. Each of us brings a unique passion for what we do and together, everyone achieves more.

Our leadership is built on the foundation of honesty, integrity, dedication, and the belief that price is what you pay; value is what you get.

Our commitment to quality goes beyond our work. To us, quality also means improving the life and well-being of our neighbors. That is why we invest in supporting the causes that better the communities in which we live and work.

What makes us Advanced? Each of our associates travels a unique path. Yet our personal and professional values are aligned to make our business thrive. Performance drives our company through the lens of service and integrity.

Why AAS?

We are a family-owned business who believe people are our best asset

We are dedicated and strongly believe in the importance of work/life balance

We are a dog friendly environment

We believe in TEAM work (Together Everyone Accomplishes More)

Room for growth within the HVAC Department!

Competitive pay

Full benefits

Receive on the job training

Refer a friend and receive a bonus of up to $2,000!

Key Responsibilities

Follow and improve SOPs to ensure efficiency and compliance.

Maintain standard documentation system for all projects.

Process permits on time prior to project start.

Schedule inspections promptly with local authorities.

Package, submit, and log submittals within 48 hours.

Print and provide project handbooks to field teams.

Submit commissioning documentation per project closeout.

Issue subcontracts as requested by PM.

Submit subcontractor invoices promptly for payment.

Submit and track change orders in Spitfire system.

Follow up to ensure timely billing.

Provide necessary project support to PM and CM teams.

Generate and submit closeout document packages timely.

Submit workmanship warranty letters promptly.

Submit job closeout request to accounting and archive files.

Schedule technicians and construction managers for all jobs.

Review and correct all timecards for project, cost code, and location accuracy.

Track attendance for monthly bonus eligibility.

Monitor Samsara for vehicle PM schedules and coordinate repairs.

Monitor safety events and report to Construction Managers and VP.

Skills, Experience, and Knowledge Required 

Education

High school diploma or equivalent

Experience

1-4 years of experience

Skills & Requirements

Microsoft Office proficient

Ability to read and write in English

Detail Oriented

Minimum 18 years of age

Successful Pre-Employment Drug test

Working Conditions | Environment | Special Requirements

Full time onsite

Ability to work in a safe professional manner adhering to all regulatory requirements including, OSHA, State and Federal regulations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Employees will be subject to the random drug and alcohol testing upon reasonable suspicion or any other regulatory requirement.

The company is a “dog friendly” environment.

General Commitment for All Employees

Commitment to Company values and complies with Company norms, policies, directives, and procedures.

Follows all safety procedures and protocols.

Honors and protects confidential and proprietary documents and information.

Satisfies work schedule requirements.

The job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required to be performed by the employee. Performs all other duties as assigned.

We are an equal opportunity employer of protected veterans and individuals with disabilities. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

CC-C024413 EOE DFWP

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