Administrative Assistant in Orlando, Florida at ALLY BUILDING SOLUTIONS

Partner with managers and internal teams to support daily operations and resolve administrative issues.Prepare, maintain, and distribute documentation, reports, and internal communications.Create, process, and track purchase orders, requisitions, invoices, or similar administrative records within company systems.Enter, verify, and maintain accurate data related to costs, schedules, projects, or work in progress.Monitor work-in-progress reports, deadlines, and upcoming tasks to support operational planning.Review incoming documents for accuracy and completeness; identify and resolve discrepancies.Assist with scheduling, coordination, and follow-up on assigned tasks or projects.Maintain organized digital and physical filing systems to support compliance and record retention.Provide professional customer service and communication with internal and external stakeholders as needed.

2–3+ years of experience in an administrative, coordinator, or office support role.Strong organizational, time-management, and prioritization skills with high attention to detail.Demonstrated ability to manage multiple tasks and adapt to changing priorities.Strong communication, customer service, and problem-solving skills.Proficiency with Microsoft Office products, particularly Outlook and Excel.Experience working with ERP systems, order entry, or database platforms preferred but not required.Ability to work independently while collaborating effectively with cross-functional teams.

Previous experience in cabinet manufacturing, cabinetry supply, residential construction, or homebuilding environments strongly preferred.Familiarity with construction-related documentation such as purchase orders, schedules, change orders, or work-in-progress reports.Experience supporting operations, production, or field-based teams.Prior experience in a fast-paced, deadline-driven environment.