Project Coordinator in Laurel, MD, Maryland at American Institute of Ultrasound in Medicine

Position Title: Project Coordinator

Department: Growth

Status: Full Time/Non-Exempt

Reports to: Chief Growth Officer

Last Updated: May 5, 2026

The AIUM (American Institute of Ultrasound in Medicine) is a not-for-profit multidisciplinary medical association of physicians, sonographers, scientists, students, and other health care providers. Our mission is to empower and cultivate a global multidisciplinary community engaged in the use of medical ultrasound through raising awareness, education, sharing information, and research. Our vision is a world where high-quality medical ultrasound is accessible to all for improved patient care.

The AIUM has a rich 70-year history, and we are a growing organization with a focus on attracting the right team members that enhance our culture by being humble, collaborative, innovative, ambitious, and are masters of execution. Our six core staff values are to express curiosity, be resourceful, collaborate first, act with integrity, demonstrate empathy, and embrace lifelong learning.

The AIUM offers a collaborative work environment, professional development, challenging careers, and competitive compensation. We provide ample opportunity for personal development, sharing your ideas, and having an impact on our organization and members. Employment benefits include insurance (medical, dental, vision, disability, and life), time off (vacation, personal, sick, holiday), retirement plan, as well as professional development and learning opportunities.

We foster year-round networking, engagement, and learning with our member community.

Position Summary:

Under the guidance of the Chief Growth Officer and in collaboration with the Manager of Partnerships, the Project Coordinator will work with internal and external teams to help execute various aspects of the AIUM’s new business development plan, partnerships plan, membership and educational strategies, and other revenue-generating projects. The Project Coordinator will play a pivotal role in the coordination and administration of rebuilding, building, and strengthening relationships of all new and existing AIUM partners, streamlining, fostering, and collaborating on project and revenue opportunities, and creating innovative ways to bolster AIUM’s impact in the ultrasound and nonprofit sectors.

The Project Coordinator is key in implementing administrative, operational, and sales strategies to support bringing in revenue to the organization in the form of new projects, exhibiting, sponsorships, MUS Booklet sales, and more.

Responsibilities:

• Strategic Growth & Partnership Project Support: Assist in executing strategic growth initiatives aligned with the AIUM’s strategic and departmental plans; support relationship-building with manufacturers, educational and healthcare institutions, corporations, foundations, government agencies, nonprofits, and other organizations to expand revenue, partnership, and grant opportunities; conduct research to assess partner alignment and inform partnership agreements and outcomes.
• Administrative, Financial & Operational Coordination: Streamline, support, and coordinate invoicing, payment processing, proposal and agreement organization, reporting, project management, lead tracking, data hygiene, and administrative tasks across all Growth Team functions—including sponsorships, exhibits, advertising, partner projects, grants, memberships, webinars, and the Medical Ultrasound Safety Guide program—while maintaining accurate records of customer interactions and sales activities.
• Sales, Prospecting & Project Support: Conduct sales/lead prospecting; support the Partnerships, Manager in nurturing relationships and assisting in closing sales for sponsorships, exhibits, advertising, memberships, partner projects, and other revenue streams; support partner onboarding, renewals, fulfillment, membership growth efforts, and project operations across marketing, membership, partnerships, and publishing.
• Marketing, Communications & Team Support: Assist with marketing campaigns, contact list preparation, content distribution, event and webinar coordination, and member/partner communications to drive engagement and growth; contribute to AIUM-wide efforts by performing additional responsibilities as assigned.

Education/Knowledge/Experience:

• Associate’s degree required or equivalent work experience; Bachelor’s degree in Business, Communications, Marketing, or a related field preferred
• Experience working in a membership association, nonprofit, or organization with partnership, sponsorship, or revenue-generating projects preferred.

Skills:

• Excellent organizational skills with the ability to manage multiple projects, deadlines, and administrative processes.
• Experience with invoicing, payment processing, record-keeping, and financial or CRM systems.
• Prior experience supporting sales, prospecting, lead generation, or partner/member relations is highly desirable.
• Strong written and verbal communication skills, with the ability to communicate professionally with partners, members, and stakeholders.
• Preparation of compelling proposals, presentations, materials and agreements for new business opportunities to potential funders, AIUM leadership, volunteers and partners.
• Understanding of basic sales workflows, lead tracking, and customer relationship management.
• High attention to detail, accuracy in data entry and tracking, and reliable follow-through.
• Adaptability and willingness to learn new tools and develop/streamline processes as needed.
• Ability to work independently, collaborate across departments, and provide consistent support in a fast-paced, growth-oriented environment.

Other:

• Location: Laurel, MD, hybrid
• Some travel could be required. Ability to travel to meetings, events, and seminars.
• Compensation: Based on experience, 37.5 hour work week, range for the
  position is $28-33/hour.

Our department is committed to building a team that represents a variety of backgrounds, perspectives, and skills, as well as providing a workplace of mutual respect, free of any discrimination or harassment. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
The AIUM is an equal opportunity employer and does not unlawfully discriminate against employees and applicants for employment based on race, color, sex, gender identity, religion, national origin, citizenship status, age, genetic information, sexual orientation, creed, marital status, physical or mental disability of an otherwise qualified individual, membership or application for membership in a uniformed service, engaging in legally protected activity, or any other characteristic protected under applicable law. We also provide reasonable accommodations to applicants and employees in accordance with applicable law.