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Grants Accountant in Philadelphia, Pennsylvania at Episcopal Community Services

Salary: $65000 - $75000
Episcopal Community Services
Philadelphia, Pennsylvania, 19106, United States
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Job Description

Position Summary

The Grant Accountant is responsible for managing grant accounting activities, financial reporting, accounts receivable functions, and compliance related to restricted funding sources, government contracts, foundation grants, and other nonprofit funding sources. This position ensures accurate financial tracking, billing, reporting, and reconciliation of grant-funded programs while supporting the overall integrity of the organization’s financial operations.

The Grant Accountant works closely with program leadership, development staff, funding agencies, and external auditors to ensure compliance with grant requirements, nonprofit accounting standards, and timely collection of receivables.

Salary for this role is commensurate based based on experience and qualifications.

Key Responsibilities

Grant Accounting & Compliance

  • Maintain accounting records for grants, contracts, contributions with donor restrictions, and other restricted funding sources
  • Monitor grant budgets and expenditures to ensure compliance with funding requirements, approved budgets, and nonprofit accounting standards
  • Prepare and submit grant financial reports, reimbursement requests, and related supporting documentation
  • Review grant agreements and contracts to identify financial, reporting, and compliance requirements
  • Track grant receivables, deferred revenue, and restricted net assets
  • Assist program managers with budget monitoring and grant spending analysis
  • Ensure costs are properly allocated and documented in accordance with grant regulations and organizational policies
  • Support grant audits, single audits, and monitoring reviews by funding agencies
  • Assist with preparation of schedules and supporting documentation for the annual financial statement audit and Form 990 preparation
    • Page Break

    Accounts Receivable Management

  • Manage organizational accounts receivable processes, including invoicing, billing, collections, and cash application
  • Prepare and submit invoices for grant reimbursements, fee-for-service contracts, government funding sources, and other receivables
  • Monitor outstanding receivables and follow up on overdue balances
  • Reconcile accounts receivable subsidiary ledgers to the general ledger
  • Research and resolve billing discrepancies and payment issues
  • Maintain accurate customer, grantor, and funding source records
  • Assist with cash receipts reporting and aging analysis
  • Work collaboratively with program and administrative staff to ensure timely billing and collections

    • General Accounting

  • Prepare and record journal entries
  • Perform monthly account reconciliations
  • Assist with month-end and year-end close processes
  • Maintain general ledger accuracy related to grants, receivables, and restricted funding
  • Prepare supporting schedules for audits and financial reporting
  • Analyze financial activity and investigate variances

    • Financial Reporting

  • Prepare budget-to-actual reports for grants and programs
  • Assist in preparation of internal financial reports and supporting schedules
  • Provide financial information and analysis to management and program staff as requested
  • Support preparation of reports for senior leadership, board committees, and funders

    • Internal Controls & Process Improvement

  • Ensure compliance with internal accounting controls, nonprofit financial policies, and procedures
  • Assist in maintaining accurate documentation and audit trails for grant and receivable transactions
  • Recommend process improvements related to grant accounting and receivables management
  • Support implementation and optimization of accounting systems and reporting processes

    • Qualifications

    Education

  • Bachelor’s degree in Accounting, Finance, or related field required

    • Experience

  • Minimum of 3–5 years of accounting experience required
  • Nonprofit and grant accounting experience strongly preferred
  • Accounts receivable and billing experience required
  • Experience with government grants, contracts, and restricted funding preferred
  • Experience with nonprofit accounting systems preferred

    • Knowledge, Skills, and Abilities

  • Knowledge of GAAP and nonprofit accounting principles
  • Understanding of grant compliance, restricted funding requirements, and cost allocation methodologies
  • Familiarity with Uniform Guidance and single audit requirements preferred
  • Strong Microsoft Excel skills
  • Excellent organizational and analytical skills
  • Strong attention to detail and accuracy
  • Ability to manage multiple priorities and meet deadlines
  • Effective written and verbal communication skills
  • Ability to work independently and collaboratively in a mission-driven environment

    • ECS provides a motivating work environment and encourages individual professional development. We provide a comprehensive salary and benefits package that includes: health, dental and vision insurance; short- and long-term disability; life insurance; tuition reimbursement; flexible spending accounts; professional development training opportunities; transportation and cellphone subsidies; 401(k) retirement plan; generous vacation allowance; 11 paid holidays; home purchase grants; and two employee assistance programs. 

    Monday - Friday; this hybrid position allows remote work with some structured office hours required.

    Salary for this role is commensurate based on skills and experience.

    Job Location

    Philadelphia, Pennsylvania, 19106, United States

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