Summer Student - Administrative Assistant at Crown Property Management Inc. – Mississauga, Ontario

As a Summer Student, the Administrative Assistant reports to the Property Manager and is responsible for providing reliable, timely, and efficient support for properties in the assigned portfolio.

• Answer the main telephone line and respond to general inquires.
• Assist with processing invoices as required.
• Assist with preparing purchase orders.
• Maintain common areas of the CPMI office including reception, supply room and kitchen, ensuring they are clean and stocked (if applicable).
• Manage the receipt and distribution of incoming and outgoing mail and couriers.
• Maintain office equipment as required.
• Organize, coordinate, prepare, edit, proofread, and prioritize all documents including correspondence, presentations, and reports as requested.
• Maintain and update databases of tenants, tenant contacts, emergency contacts, suppliers and contractors in Risk Wise.
• Assist with overseeing the Rise Tenant Request System and Preventative Maintenance System
• Maintain parking roster, issue cards, invoice and collect and deposit cheques as required.
• Assist with tenant/building event coordination and annual tenant summer barbeque.

• Provide administrative support to various roles as required.

• Reconcile and code all supplier invoices on a timely basis, obtain management approval; investigate and respond to accounts payable requests from vendors.
• Access Yardi software to inquire on receivables and payables.

Perform other related responsibilities as requested from time to time

• Secondary Diploma, required
• Post-Secondary Education: Currently a 3rd or 4th year student, required

• Supports teamwork environment with positive and professional attitude
• Open to learning, developing new skills/knowledge
• Flexibility to changing work conditions including interruptions and multi-tasking ability
• Strong written and verbal communication skills
• Ability to work independently and under pressure, deal with deadlines

CPMI is committed to accommodating employees with disabilities throughout their employment with Crown in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know.