Job Overview:

The Unit Secretary assists the Director of Patient Care and the staff nurses by performing specific clerical functions for assigned areas. These duties include but are not limited to: ensuring a safe environment in aspects of care, equipment and treatment and answering telephones properly and relaying information to the appropriate person.

Qualifications:

Required:

• High School Diploma or GED

Preferred:

• Clerical experience to include typing and filing preferred

Certifications and Licenses Required:

• N/A

Scheduling Requirements:

• Full-Time
• 7pm-3am
• Monday-Friday

Essential Functions:

• Meet requirements as defined by applicable Department Equipment Competency Checklist,
• Answer telephones properly and relays information to appropriate person
• Assembles and disassembles designated charts appropriately
• Assist nurses by picking up and delivering blood, blood derivatives, specimens, medications and charts as requested
• Assists as directed with PI activities such as data collection
• Demonstrates competency in Pain Management by reporting patient s pain intensity to staff nurse
• Ensures a safe environment in aspects of care, equipment and treatment
• Enters medical orders in Clinical Information System as per hospital policy
• Identifies and reports potential and actual patient safety issues
• Keeps medical record complete and in order
• Maintain unit supplies at appropriate par levels
• Maintains communication with the Bed Controller and cooperates with room assignments
• Notifies appropriate departments of patient expirations and attaches death certificate to medical record for attending MD signature
• Notifies nurse upon arrival of an admission and calls attending physician if admission orders are needed
• Direct admission, ensures all parts of patient records are properly identified by use of patient identification label
• Participates in statusing nurse collected specimens and obtains transmittal slip from the printer to be placed on the specimen
• Delivers specimens as needed
• Participates in unit based patient satisfaction, Hourly rounding, assist patient as needed, water, get assistance, Greeting patients and family on admission,
• Answer call bells as needed, Patient call backs, Assist in discharge process,
• Performs environmental rounds on a weekly basis, including patient and non-patient areas
• Performs required clerical work relating to the admission, transfer and discharge of a patient
• Performs required clerical work relating to the admission, transfer and discharge of a patient
• Recognizes patients who may be experiencing pain and reports to the RN
• Recognizes stat and rush Lab results and alerts the Nurse in charge
• Reviews charts for needed forms
• Charts TPR, BP for their shift on graphic reports records
• Attaches all diagnostic reports to chart
• Reviews daily medical order sheets for x-ray, dates and enters properly x-ray prep and lab prep via Clinical Information Systems, as necessary
• Secures needed unit services as directed by Director of Patient Care and/or Assistant Director of Patient Care

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.