About the Role

Are you someone who thrives on details, deadlines, and keeping the financial engine running smoothly? We’re looking for an Accounts Payable Coordinator to join our Food & Beverage team and own the day-to-day AP operations in a high-volume, dynamic environment.

You'll be working 100% from our Wilmington, DE office.

This role is perfect for an organized, solutions-oriented professional who enjoys juggling multiple priorities, maintaining strong vendor relationships, and ensuring accuracy behind the scenes of a thriving F&B operation.

As our F&B Accounts Payable Coordinator, you’ll play a critical role in keeping our financial operations running smoothly:

• Process high-volume accounts payable, including invoice coding, matching, and entry

• Reconcile vendor statements and resolve discrepancies efficiently

• Perform bank and credit card reconciliations on a regular basis

• Set up and maintain accurate vendor records

• Coordinate payment runs (checks, ACH, wires) with proper approvals

• Serve as a point of contact for AP-related questions from vendors and internal teams

• Support month-end close activities related to AP and cash accounts

• Maintain organized digital and physical AP files in line with company policies

• Assist with audits and provide requested documentation

• Collaborate closely with operations, purchasing, and inventory teams to support accurate financial reporting

You’ll be a great fit if you bring:

• 2+ years of accounts payable experience (F&B or hospitality strongly preferred)

• Proven experience with bank reconciliations

• Comfort working in high-volume, multi-vendor AP environments

• Experience with accounting software (Sage or similar systems)

• Strong Excel skills and confidence working with detailed reports

• Excellent attention to detail and organizational skills

• Ability to manage multiple deadlines in a fast-paced setting

• Strong communication skills and a professional, service-oriented approach to vendor management

• Experience with inventory-related invoices and COGS

• Exposure to multi-location operations

• Familiarity with food & beverage systems such as Toast

• Be part of a fast-moving, collaborative Food & Beverage operation

• Make a real impact by supporting accurate financial reporting and vendor relationships

• Work alongside cross-functional teams that value precision, teamwork, and accountability

If you’re detail-driven, enjoy working behind the scenes of a successful F&B operation, and take pride in keeping numbers clean and accurate—we’d love to hear from you.