Co-Curricular Program Coordinator

Location: South and North Campus

Schedule: Full-time, 12-Month

Reports To: Auxiliary Program Manager

Desired Start Date: July 1, 2026

More Than a Job, A Mission

Aug Prep is more than a school, it's a community where excellence, faith, and holistic education come together. We’re not only about high standards but also creating a place where people love to grow, learn, and inspire! We currently serve over 2,400 K4-12 students in our ninth year at our South Campus. We are thrilled to launch our North Campus in the 26-27 school year, initially serving about 300 students in grades K4-6 and 9.

Why You’ll Love Working Here

• Living Faith: Jesus is at the center of all we do. Join a team where you can pray together, worship together, and anchor your work in hope.
• Award-Winning Workplace: Recognized as a “Best Place to Work” by the Milwaukee Business Journal six times in a row, standing out as the only school on the list in most years!
• High Expectations that Open Doors: We foster a dynamic culture of growth and development for students and staff alike. Our students regularly surpass expectations on state assessments and our graduates have a 100% college acceptance rate and a cumulative $85million+ in scholarships!
• Outstanding Resources: From a “classroom supplies” fund to top-notch curriculum to field trips to advanced technology, we shower our team with the tools they need to succeed. Our state-of-the-art facilities include advanced sports complexes, performing arts centers, top-notch classrooms and two swimming pools.
• Whole-Child Approach: From arts to athletics to character education, we nurture students’ minds, bodies, and souls.
• Joy Factor: This work is hard, but we work hard to bring JOY in all we do! Things like silly staff competitions, praise and worship sessions, team social events or learning a new skill like pickleball or gardening during a professional development day, we ensure our staff finds JOY with one another too!
• Benefits: Aug Prep offers a robust benefits package including medical/dental/vision,a 401(k) with employer match and employer-sponsored disability coverage. Full-time employees each receive $2500/year for college courses or professional development. For a more complete list of our benefits, please click HERE.

In this Role, you will serve as the primary coordinator for operations, communications, and systems, supporting co-curricular programming across multiple departments. This role ensures that schedules, logistics, communication, data systems, and administrative workflows run smoothly, enabling students, advisors, and program leaders to thrive. The position functions cross-departmentally with primary support for Arts, Clubs, Summer, and College and Career programming as needed. This is a high-impact, non-leadership role focused on execution, coordination, problem-solving, and continuous improvement through systems and technology.

Co-Curricular Operations & Systems

• Manage scheduling and logistics systems for student co-curricular programming. Including events, practices, meetings, transportation, supervision coverage, and facility reservations.
• Oversee systems such as Google Workspace, PowerSchool workflows, website updates, IncidentIQ, and Bound, and manage and navigate shared calendars as applicable.
• Support budgeting logistics, purchase tracking, ordering coordination, and inventory systems for co-curricular programs.
• Serve as a central logistics point for program operations, event-day coordination, and facility use alignment
• Support program leaders with off-site tasks, purchasing, deliveries, and student transportation.
• Build operational efficiencies using Google Workspace and emerging AI technologies

Communication & Family Support

• Serve as a primary communication hub for families, students, advisors, coaches, and staff across co-curricular programs
• Send schedules, updates, changes, forms, and reminders clearly and consistently
• Support cross-department communication related to events, calendars, and last-minute changes
• Provide front-facing support for questions and problem-solving related to co-curricular programming
• Ensure consistent messaging across email, websites, and internal platforms
• Learn and help develop marketing and communications strategies related to co-curricular programming

Administrative Support for Co-Curricular Programs

• Support program leaders across Arts, Clubs, Summer, and College and Career programming
• Coordinate reporting, documentation, and other administrative tasks
• Assist with facility booking, transportation, student rosters, budget tasks, and program logistics
• Provide flexible support for co-curricular events and initiatives as needed
  • Ex. Co-Curricular Field Trips, Performances, and After-School student events
• Maintain digital records and shared drives for co-curricular departments

Technology, AI & Continuous Improvement
● Learn and apply emerging AI tools for scheduling, communication, reporting, and workflows
● Improve efficiency across co-curricular programming through automation, systems design, and digital organization
● Support long-term operational scaling of co-curricular programs across campuses

What We’re Looking For

• A belief in the ability of every child and commitment to excellence
• Alignment with Aug Prep’s Mission, North Star, and Christian values
• Strong organizational, logistics, and communication skills
• Advanced proficiency in Google Workspace (Sheets, Docs, Calendar, Drive)
• Comfortable learning and applying new technologies and AI tools
• Attention to detail with strong follow-through
• Ability to manage multiple timelines calmly and accurately
• Team player with a service mindset
• Bachelor’s Degree preferred
• Bilingual in Spanish is a plus

*This document describes general information about the position; however, it should not be considered comprehensive. Aug Prep reserves the right to modify job duties or descriptions at any time.

​Non-Discriminatory Policy

St. Augustine Preparatory Academy is an equal opportunity employer and does not discriminate on the basis of age, race, color, sex, national and ethnic origin or any other basis prohibited by law when hiring, promoting, establishing wages, or providing benefits.

As a faith-based institution based on biblical principles, St. Augustine Preparatory Academy hires employees who agree with the school's Mission Statement and Statement of Beliefs and adhere to biblical standards of conduct.