Licensing Specialist in Sandy Springs, Georgia at Asbury Automotive Group

Licensing Specialist
Sandy Springs, GA, USA
Requisition ID Req #11565

The Licensing Specialist is responsible for preparing, submitting, tracking, and maintaining licensing applications across multiple jurisdictions to support dealership and corporate operations. This role plays a critical execution-focused function by ensuring licensing filings are accurate, complete, and timely. While the position does not manage corporate entities, it requires a strong working understanding of entity structures, ownership, and officer information to correctly complete regulatory applications.
The role requires exceptional attention to detail, consistent follow-up with manufacturers and licensing authorities, and disciplined status tracking to ensure compliance and avoid operational delays.
Duties/Responsibilities
Licensing Application Preparation & Submission

Prepares, completes, and submits state and local licensing applications, including new licenses, renewals, amendments, and transfers

Accurately reflects entity, ownership, officer, and DBA information on licensing applications using provided records

Identifies jurisdiction-specific requirements and ensure applications meet all documentation and timing standards

Submits applications through appropriate portals or agencies and confirm receipt

Application Tracking & Follow-Up

Tracks application status from submission through approval using internal trackers or systems

Proactively follows up with manufacturers, state and local agencies regarding application progress, deficiencies, or additional information requests

Coordinates internally to obtain required signatures, documents, or clarifications

Maintains renewal calendars to prevent license lapses

Entity Knowledge & Information Accuracy

Maintains a functional understanding of Asbury’s entity structures, ownership relationships, and officer roles for licensing purposes

Uses existing entity records to complete applications without independently managing or updating entity data

Identifies and escalates discrepancies in entity information to Legal or relevant stakeholders

Officer & Ownership Disclosures

Collects and organizes officer, ownership, and personal history information required for licensing filings

Coordinates background checks, fingerprinting, notarized disclosures, and related requirements

Submits timely amendments when officer or ownership changes impact active licenses

Records Management & Reporting

Maintains organized licensing files by jurisdiction and location

Documents application activity and correspondence for audit readiness

Provides regular status updates and reports on active applications and upcoming renewals

Cross-Functional & External Coordination

Partners with Legal, Finance, Accounting, and Operations to obtain required licensing information

Serves as a primary point of contact with manufacturers and licensing agencies for routine matters

Supports manufacturer-related licensing submissions as applicable

Performs other related duties to benefit the mission/vision of the organization

Education & Experience

Prior experience preparing and submitting licensing applications in a multi-jurisdictional environment

Working knowledge of corporate and operational entities (e.g., DBAs, ownership, officers) sufficient to complete regulatory filings

Experience in regulated industries such as automotive, financial services, or similar compliance-driven environments

Exceptional attention to detail and ability to detect inaccuracies or omissions

Strong organizational, tracking, and follow-up skills

Ability to manage multiple concurrent applications and deadlines

Clear written and verbal communication skills

Ability to interpret and apply licensing instructions and regulatory requirements

High level of discretion when handling confidential personal and business information

Proficiency with spreadsheets, document management systems, and tracking tools

Software skills including Microsoft Word, Excel and Outlook, and Adobe Acrobat Pro

Experience with state DMV or dealership licensing

Familiarity with OEMs, licensing and/or approval processes

Experience supporting licensing during acquisitions or divestitures

Experience creating mail merges

Pay and Recognition:

Weekly pay

Paid holidays & paid time off

Paid training

Stock Awards (select management and front-line team member’s eligible)

Insurance / Retirement:

Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans

Up to 12 weeks paid pregnancy leave (disability leave)

Paid Parental Leave

Health savings

Flex spending accounts (tax free)

Short-term and Long-term disability plans

Life Insurance (Whole Life and Term)

401k with company match

Learning, Tuition Assistance and Career Development:

Digital career path tool to assist with career development

Continuous training through Asbury's Internal Learning Management System

Professional growth and development opportunities Additional advantages:

Student loan relief resources

Employee assistance program

Employee discounts on parts and service repairs

Scholarship awards

Opportunities to join our community service initiatives, which includes paid volunteer hours

Aggressive Employee referral program with bonus opportunities

INDOTHER

Job Details