File Clerk in Columbia City, Indiana at Whitley County Government

POSITION: File Clerk

DEPARTMENT: Community Corrections

WORK SCHEDULE: Monday - Friday 9:00 a.m. - 1:00 p.m.

JOB CATEGORY: COMOT (Computer, Office Machine Operation, Technician)

DATE WRITTEN: November 2018 STATUS: Part-time

DATE REVISED: FLSA STATUS: Non-exempt

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Whitley County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless those accommodations would present an undue hardship.

Incumbent serves as File Clerk for the Whitley County Community Corrections Department, responsible for maintaining Work Release, Home Detention, and Community Service files, and inputting Home Detention contact verification in database.

DUTIES:

Maintains Work Release, Home Detention, and Community Service files.

Inputs Home Detention participants contact verifications into the database.

Breaks-down and merges files of participants who are no longer involved with program.

Tracks, monitors, and maintains participant file retention and destruction per Indiana Court Services regulations.

Performs duties of co-workers as required.

Performs related duties as assigned.

High school diploma or GED.

Ability to meet all Departmental and employer hiring requirements, including passage of a drug test.

Working knowledge of and ability to use standard office equipment including computer, copier, and telephone.

Working knowledge of and ability to use a variety of computer software utilized by Department, including Microsoft Office.

Working knowledge of standard English grammar, spelling and punctuation, and ability to type with speed and accuracy.

Ability to correctly and efficiently organize files in alphabetical order, and merge into file cabinets.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to comply with all employer/department personnel policies and work rules including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to compare or observe similarities and differences between data, people, or things.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods often amidst frequent distractions and interruptions, occasionally under time pressure.

Ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to apply knowledge of people and locations.

II. RESPONSIBILITY:

Incumbent performs routine, recurring duties according to Department policies and procedures, with priorities determined by a flexible, customary schedule. Assignments and objectives are set jointly by immediate supervisor and incumbent, following standard operating procedures or policy and procedural manuals. Decisions are always determined by specific instructions or existing, well-established policies and procedures. Errors in incumbent's work are usually prevented through standard bookkeeping checks. Undetected errors may result in inconvenience to other agencies or public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, and the public for purpose of exchanging information and rendering service.

Incumbent reports directly to Office Manager.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs a majority of duties in a standard office environment, involving sitting/standing/walking for long periods, sitting and walking at will, keyboarding, lifting/carrying objects weighing as much as 25 pounds, pushing/pulling objects, crouching, kneeling, speaking clearly, bending, reaching, hearing sounds/communication, grasping/handling/fingering objects, close/far vision, and color and depth perception.