Project Coordinator in Davie, Florida at Thermal Concepts

Thank you for expressing interest in joining our team. We appreciate your enthusiasm and look forward to reviewing your application.

To ensure a smooth application process, please follow these instructions:

Application Submission:

1. Complete the online application form, providing accurate and detailed information.

Resume, Cover Letter and Additional Documents:

1. Attach your updated resume that highlights your relevant experience, skills, and achievements.
2. Include a cover letter expressing your interest in the position and explaining how your qualifications align with the role.
3. If applicable, upload any additional documents requested in the job posting, such as a portfolio, certifications, or references.

Contact Information:

1. Double-check that your contact information is accurate to ensure we can reach you promptly.

We appreciate your interest in working with Thermal Concepts, LLC. If you have any questions or encounter issues during the application process, please contact our HR department at HRresources@thermalconcepts.com or 954-472-4465.

About Us

Thermal Concepts, provides high-quality HVAC services to commercial clients across the region. Our team specializes in the installation, maintenance, and repair of heating, ventilation, air conditioning, and refrigeration systems. We are committed to safety, efficiency, and customer satisfaction.

What you'll do

1. Create and process purchase orders, change orders, and work orders.
2. Coordinate subcontract agreements and subcontract change orders.
3. Track vendor Notices to Owner (NTOs) and maintain compliance documentation.
4. Process field expenses and Comdata transactions.
5. Maintain Certificates of Insurance (COIs) and update records in Vista.
6. Process sales tax documentation and maintain tax codes.
7. Submit weekly payroll reports for Construction technicians to the Payroll department.
8. Manage project documentation, ensuring files are complete, accurate, and properly maintained.
9. Monitor workflow and follow up on pending approvals and project documentation.
10. Communicate with vendors, subcontractors, and internal departments to support project needs.
11. Assist Project Managers with administrative tasks throughout the life of each construction project.
12. Ensure all project records are organized and maintained in accordance with company procedures.

What we are looking for

1. 2+ years of experience in a Project Coordinator or Construction Administrator role preferred.
2. Previous experience in the commercial construction industry is preferred.
3. Strong organizational skills with the ability to manage multiple projects and deadlines.
4. Excellent communication and customer service skills.
5. Experience working with purchase orders, subcontractors, and project documentation.
6. Proficiency with Microsoft Office (Excel, Word, Outlook).
7. Experience with Vista by Viewpoint or similar construction management software is preferred.
8. Ability to work independently while collaborating with multiple departments.
9. Strong attention to detail and problem-solving skills.

What you'll get

1. Competitive pay based on experience and certifications
2. Excellent Medical, Dental, and Vision insurance
3. Paid vacation and paid Federal holidays
4. 401(k) with company match
5. Strong career growth opportunities within the Thermal Concepts family of companies
6. And more.

Thermal Concepts, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.