Grants And Special Projects Coordinator in Fort Lauderdale, Florida at City of Fort Lauderdale

Position Title: Grants And Special Projects Coordinator

Department: Transportation and Mobility

Job Type: Full Time

Salary Range: $76,902.59 - $119,214.36 Annually

Job Number: FP013-01

Location Transportation and Mobility - 290 NE 3rd Ave. Fort Lauderdale, FL 33301, FL

Description:
POSITION SUMMARY

The City of Fort Lauderdale's Transportation and Mobility (TAM) Department is seeking a skilled and motivated Grants and Special Projects Coordinator to lead the Department's grant lifecycle activities, from researching and writing to administration, compliance, and closeout. This is a high-impact, detail-oriented role that directly supports the City's Transportation and Mobility goals by securing and managing funding from federal, state, and private sources.

The ideal candidate is an experienced grant writer and administrator who can manage multiple active grants simultaneously, communicate clearly with funding agencies and internal stakeholders, and ensure the City meets every compliance requirement associated with awarded funding. Experience with transportation-related grants and public sector grant administration is highly preferred.

ESSENTIAL JOB FUNCTIONSEssential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

Grant Research & Prospecting

• Research and monitor federal, state, local, corporate, and foundation grant opportunities relevant to the Department's transportation, mobility, and capital improvement priorities
• Disseminate grant opportunity information to appropriate staff, divisions, and City leadership in a timely manner
• Maintain a forward-looking grant calendar tracking application deadlines, reporting due dates, and award notifications

Grant Writing & Application Preparation

• Lead the preparation and submission of grant applications, including narrative writing, budget development, and assembly of required attachments
• Coordinate with internal departments (Finance, City Attorney's Office, Public Works, etc.) and external consultants to gather information and certifications required for submissions
• Prepare Commission Agenda Memos (CAMs) when required to obtain City Commission authorization prior to submitting grant applications
• Ensure all applications meet funding agency requirements and reflect the City's priorities accurately and compellingly
• Solicit and coordinate the preparation and acquisition of Letters of Support from partner agencies, elected officials, community organizations, and other stakeholders to strengthen grant applications

Grant Administration & Compliance

• Monitor and administer awarded grants to ensure compliance with all applicable local, state, and federal requirements, grant agreement terms, and City policies
• Prepare and submit grant progress reports, financial reports, and reimbursement requests on the schedules required by funding agencies
• Maintain accurate grant fiscal records; coordinate with the Finance Department to ensure appropriate accounting, draw-down, and reconciliation of grant funds
• Implement and maintain automated tracking systems for grant status, budget, and reporting requirements
• Support and coordinate grant audits; prepare documentation and respond to audit inquiries on behalf of the Department

Agreements, Commission Items & Coordination

• Work with the City Attorney's Office to prepare grant-related interlocal agreements, memoranda of understanding, and other contractual documents
• Prepare CAMs and Letters to Commission (LTCs) as required for grant acceptance, agreement execution, and project amendments
• Coordinate special projects and activities with other City departments, governmental agencies, civic organizations, and community partners

Surtax & Other Duties

• Serve as the City's point of contact for the Broward County Mobility Advancement Program (MAP) Surtax
• Manage all aspects of the Surtax Funding Agreement lifecycle, from application submission and award coordination to monthly reporting, quarterly financial reports, reimbursement requests, compliance monitoring, contract amendments, and the annual surtax audit conducted by the County
• Coordinate with the County’s Office of Economic Development for County Business Enterprise (CBE) goals and approvals
• Coordinate approval of contracts with County Attorney
• Maintain ongoing communication with Broward County MAP Administration staff to ensure the City remains in good standing with all Surtax funding requirements, deadlines, and County Commission reporting obligations
• Provide administrative and project coordination support to the Deputy Director, Department Director, or other management staff as needed, including preparation of reports, correspondence, presentation materials, and agenda items
• Perform related duties as assigned

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS:

1. Bachelor’s degree in public administration, Finance, Business Administration, Urban Planning, or a closely related field.
2. Three (3) or more years of progressively responsible experience in grant writing, grant administration, or closely related technical research and project coordination. Government experience is preferred.
3. Additional qualifying work experience may substitute for the educational requirement on a year-for-year basis. Completion of coursework at an accredited college or university in a job-related field may also substitute for the required experience on a year-for-year basis.
4. If claiming Veterans’ Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your on-line application.

• Prior government experience
• Knowledge of federal and state grant compliance requirements, including Uniform Guidance (2 CFR Part 200) for federal awards
• Strong analytical and organizational skills; ability to manage multiple grants and deadlines simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with grant management software or tracking systems is a plus
• Effective written and verbal communication skills; ability to write clearly for both technical and non-technical audiences
• Experience completing project oversight activities for grant-funded capital and transportation projects
• Ability to establish and maintain productive working relationships with funding agencies, elected officials, City staff, consultants, and community organizations
• Ability to exercise sound judgment and work independently with minimal supervision

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:

The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or email support@ governmentjobs.com.

Benefits:

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Click here for additional Federation of Public Employees management benefits.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!
Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.