Administrative Assistant - Dean of the College & VP Academic & Student Affairs in Kansas City, Kansas at Donnelly College

About Donnelly College

Donnelly College, located in the heart of Kansas City, Kansas, is an independent, coeducational, Catholic institution founded by the Benedictine Sisters of Mount St. Scholastica and sponsored by the Archdiocese of Kansas City in Kansas. The college was established in 1949 to meet the needs of urban immigrants and the working class, with special focus on “those who might not otherwise be served.” Today, Donnelly continues that tradition by providing access and affordable education within a culture that promotes student success and by serving as the region’s only federally designated Minority Serving Institution and Hispanic Serving Institution. Our community is proud of the rich racial and ethnic diversity of our students, staff and faculty and how that diversity supports our learning environment. Through a strong general education curriculum integrated with career-oriented majors, Donnelly College offers programs leading to bachelor and associate degrees and certificates. Donnelly College also operates a fully accredited campus at the Lansing Correctional Facility that offers an Associate of Arts degree. To find out more, please visit www.donnelly.edu

Job Summary

The Administrative Assistant (AA) supports learning by providing administrative support and office management for the Office of Academic and Student Affairs. The AA will ensure that the Academic and Student Affairs office operates effectively, efficiently, and professionally. Must be able to pass a background check and complete Virtus training.

Responsibilities

•Manage the daily functions of the Academic and Student Affairs office.

•Maintaining and monitoring office records, files and logs.

•Screening calls, visitors and mail.

•Maintaining appointment schedules/calendars.

•Arrange travel for the VPAA & VPSA and those reporting to the Office of the Academic and Student Affairs as needed.

•Assist with scheduling and coordination of ASA events: such as Convocation, College Commencement, Lansing Correctional Facility Commencement, College workshops. Thanks and giving, Christmas celebration, end-of-year celebration.

•Planning and preparing for two faculty/staff workshops at the beginning of fall and spring semester, including theme of workshop, luncheon and refreshments.

•Maintain files for Academic Dean's office.

•Assist the Registrar’s office and Academic Library as needed

•Assist with registration and placement testing process at Lansing Correctional Facility.

•Maintain files for all the faculty in the credentialing software, as well as personnel files in the human resources' office.

•Interact effectively with a diverse group of faculty and staff.

•Handle confidential information with tact and discretion.

•Order supplies and maintain all records of invoices and purchases.

•Track credit card purchases and enter into business office system.

•Track office hours and syllabi submission each semester, maintain files for course syllabi for each semester.

•Publish instructor office schedules.

•Create and process adjunct faculty contracts.

•Assist with the logistics and planning of faculty professional development days.

•Assist academic program directors as needed.

•Recorder of minutes for meetings as needed.

•Other duties as assigned.

•Minimum of an Associate’s degree or commensurate experience.

•Minimum of 2 years of administrative working experience.

•Ability to handle multiple work priorities, organize and plan projects effectively.

•Effective written and oral communication skills.

•High level of customer service orientation

•Ability to work within a fast-paced, changing environment

•Available to travel and enter Lansing Correctional Facility - individuals must meet specific age, background, and commitment

requirements outlined by the Kansas Department of Corrections. [1, 2]

•Passion for student support and urban education

•Have demonstrated a high degree of commitment to a diverse and inclusive community.

•Proficient with Microsoft Office and Adobe Acrobat applications.

•Philosophically aligned with the mission and values of the College to engage and support our Catholic identity.

•Preference will be given to a practicing Roman Catholic.

•For more information on Catholic identity please use the link https://www.donnelly.edu/staff/careers > Click “Questions” and review the article “Catholic Teaching on Special Issues of Concern”

•Must be able to pass a background check and complete VIRTUS Training through the Archdiocese of Kansas City in Kansas.

Donnelly College is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating on the basis of a person’s sex, race, color, creed, religion, age, national origin, ancestry or disability.