Office Assistant in Bakersfield, California at Holloway Management LLC

Office Assistant

WHO WE ARE

H.M. Holloway was established in 1932. Since then, we have established ourselves throughout the San Joaquin Valley and Central Coast as a leader in the agricultural, environmental, and logistics industries. We are dedicated to helping our stakeholders grow with high-quality and cost-efficient products, services and solutions that preserve our environment and sustain our quality of life for generations to come.

WHAT WE OFFER

At Holloway, we offer more than a stable paycheck and competitive benefits. We offer a family-oriented culture focused on innovation, teamwork, safety, and respect. We want to be the company where you build your career and retire from.

THE ROLE

The Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This position assists multiple departments with a variety of administrative tasks, maintains organized records, greets visitors, answers incoming calls, and helps coordinate office activities. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

ESSENTIAL JOB DUTIES

• Answer and direct incoming phone calls in a professional manner
• Welcome visitors, customers, vendors, and applicants
• Receive, sort, and distribute mail and deliveries
• Prepare correspondence, reports, forms, and other documents
• Scan, copy, file, and maintain electronic and paper records
• Maintain office filing systems and document retention procedures
• Schedule appointments and assist with calendar management
• Order and maintain office supplies and equipment
• Assist with data entry and maintaining company databases
• Prepare meeting materials and assist with meeting logistics
• Coordinate travel arrangements and reservations when needed
• Monitor office equipment and coordinate maintenance or repairs
• Maintain, clean, and organize common office areas
• Assist with special projects and company events
• Provide administrative support to management and various departments
• Assist Human Resources with new hire paperwork, filing, onboarding tasks and other HR functions
• Maintain confidentiality of company and employee information
• Perform other related duties as assigned

PHYSICAL DEMANDS AND REQUIREMENTS

Sit for extended periods while working at a computer

Occasionally stand, walk, bend, and reach

Frequently use hands and fingers for keyboarding

Lift and carry up to 25 pounds occasionally

Ability to communicate effectively in person and by telephone

Specific vision abilities include close vision and the ability to read computer screens and documents

ESSENTIAL REQUIREMENTS, SKILLS AND QUALIFICATIONS

5+ years of experience in the following:

Excellent verbal and written communication skills

Strong customer service skills

Excellent organizational and time management abilities

Ability to prioritize multiple tasks with minimal supervision

Strong attention to detail and accuracy

Ability to maintain confidentiality

Professional appearance and demeanor

Ability to work effectively in a team environment

Strong problem-solving skills and initiative

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Microsoft Teams

Adobe Acrobat

Data entry and general office software

Ability to learn company-specific software systems

Clean driver’s license and ability to travel 2 miles per day in addition to other special requests

We are an Equal Opportunity Employer and participate in E-Verify.

Job Type: Full-time, non-exempt

Location: Bakersfield, CA

Benefits:

401(k)

Dental Insurance

Health Insurance

Life Insurance

Paid Time Off

Paid Holidays

Vision Insurance