Financial Administrator in Champaign, Illinois at Town of the City of Champaign

Financial Administrator

The City of Champaign Township works to provide essential services with compassion to the community through programs in a fair, equitable and responsive manner. We are seeking a dependable, efficient & experienced individual to assume the position of Financial Administrator.

Position Summary

The Financial Administrator provides comprehensive financial coordination for the Township, supporting financial workflows, preparing draft materials, and ensuring documentation accuracy across all Township funds. This role maintains efficient financial processes while upholding the Supervisor’s oversight and final decision‑making authority.

Primary Responsibilities

Financial Operational Support

• Ensure financial records meet state retention compliance

• Monitor expenditures and review AP entries for accuracy, fund availability and coding; prepare AP packets for Supervisor approval

• In coordination with Supervisor, prepare annual financial report

• Maintain organized files and supporting documentation for the finance team's audit process

• Gather data for annual levy documentation

• FOIA support limited to financial records

• Ensure compliance with internal financial procedures; Update and document changes to workflows, as necessary.

Budget Preparation

• In collaboration with Supervisor, gather budget inputs from department leads

• Prepare Township draft budgets for Supervisor review

• Update budget templates and tracking systems

Grant Compliance & Reporting

• In coordination with program directors, draft and track grant budgets

• Verify expenditures align with approved grant budgets and complete and submit monthly/quarterly financial and closeout reports.

• Monitor, process invoices and track grant expenditures

• Maintain GATA eligibility and prepare GATA materials with supporting documents

• Prepare reimbursement packets

• Track grant deadlines and reporting schedules

Board-Level Reporting

• Verify program totals against supporting records and prepare financial summaries for Town Board packets

Other Duties as Assigned

• Performs other duties as assigned by the Supervisor to support Township operations, consistent with the scope and classification of this position.

Minimum Qualifications

• Professional degree in business, public administration, accounting or related field

• Two years’ experience in financial or administrative coordination

• Experience preparing financial documentation (invoices, reconciliations, reports, etc.)

• Two years’ experience with financial grant management – state and federal, preferred

• Proficiency in Microsoft Office programs and financial tracking systems

• Strong organizational and record-keeping skills, with attention to accuracy and deadlines

Special Skills & Knowledge

• Demonstrated ability to quickly build relationships and engage with others

• Effective written and verbal communication skills

• Experience working with underrepresented populations is preferred

Benefits

• Pension

• Health Insurance paid for by employer (added cost for spouse and dependents)

• Dental and Vision Insurance (optional, paid by employee)

• Basic Life Insurance policy paid by employer (Optional Add Ons)

• Paid time off

Schedule & Compensation

• 37.5 Hours: Monday-Friday | 8:30am-4:00pm

• Starting at $57,000-$63,000
  
• This position is classified as exempt under the Fair Labor Standards Act (FLSA) and is not eligible for overtime compensation.