Administrative Assistant 3 in Albuquerque, New Mexico at University of New Mexico

Admin Assistant 3
Requisition ID req37329
Working Title Administrative Assistant 3
Position Grade 08
Position Summary

The Department of Chemical & Biological Engineering and the Department of Nuclear Engineering are seeking a highly motivated, organized, and professional individual with excellent communication, customer service, and computer skills to support department operations and leadership. This individual is the first point of contact between the two Departments and students, faculty, staff and the general public, in person and over the phone.

A successful candidate will be able to work independently, manage multiple priorities, anticipate needs and exercise sound judgment while maintaining a high level of accuracy and professionalism.

The ideal candidate will be detailed-oriented, adaptable, and exceptionally organized, with a demonstrated experience managing a broad range of administrative responsibilities.

The Administrative Assistant 3 will work collaboratively with all members of the department to provide administrative support to the Department Chairs, Department Administrators, Department Accountant, Department Research Engineer, faculty, staff and students. This position is responsible for managing a departmental Purchasing Card (PCard) and supporting a variety of financial and operational processes.

Duties include, but are not limited to:

• Processing financial transactions and reconciling purchases in Chrome River.
• Assisting with account tracking, purchasing, and other fiscal administrative activities.
• Assisting with safety training documentation
• Maintaining office equipment and managing office supply inventory
• Answering phones, greeting visitors, sorting and distributing mail, filing, and responding to inquiries.
• Student hiring and student onboarding,
• Assisting as needed with other administrative duties as assigned

This position is an in person position. The hours are Monday - Friday, 8:00 am to 5:00 pm.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Knowledge of UNM policies, procedures, and administrative systems
• The ability to communicate effectively and professional, both orally and in writing.
• Knowledge of basic accounting principles and experience supporting fiscal administration, including purchasing, reconciliation, data collection, and reimbursements.
• Knowledge of and experience with Chrome River and the UNM reimbursement process.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with UNM Jobs, student hiring, and LoboTime
• Experience coordinating calendars, scheduling meetings, and making travel arrangements.
• Experience working in an academic setting
• Demonstrated commitment to customer service, teamwork and continuous improvement.

Additional Requirements
Campus Main - Albuquerque, NM
Department Chemical and Biological Engineering (326A)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $18.27 - $23.50
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required Yes
For Best Consideration Date 7/31/2026
Eligible for Hiring Incentive
Eligible for Remote Work No
Eligible for Remote Work Statement
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please completely fill out the on-line application on the UNM Jobs webpage. You need to attached a cover letter and current resume that includes three professional supervisory references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisionswithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.