Office Coordinator in Valhalla, New York at Westchester Medical Center

Job Summary: Office Coordinator is responsible for performing a variety of administrative and clerical duties that support the Health Info Management Department. The Office Coordinator is responsible for both general and clerical tasks around the office. This position involves general office organization and streamlining business operations.

Responsibilities:

• Welcome clients and visitors to the office and assist them as needed.
• Perform various clerical tasks as needed (file papers, organize supplies, etc.).
• Take meeting notes and transcribe into email, document or spreadsheet form.
• Prepare and send faxes.
• Answer phones and route calls to appropriate persons.
• Take and deliver phone messages.
• Manage, sort, and dispense incoming mail and faxes.
• Prepare outgoing mail, faxes and packages.
• Maintain staff and company calendars.
• Set appointments, meetings, and conference calls.
• Reserve conference spaces for meetings.
• Notify and remind all parties of upcoming events, lunches, meetings etc.
• Suggest changes to office task workflow in order to improve efficiency.
• Maintain an organized work space at all times.
• Clean and tidy public office spaces.
• Frequently check office supply stock; reorder supplies when needed.
• Track orders and maintain vendor relationships.
• Attend company meetings.
• Train and assign tasks to new office clerks or interns.
• Report any updates or pertinent issues that need addressing to the office manager.
• Uphold and carry out company office policies and procedures.

Qualifications/Requirements:

Experience: 2 years working in office admin or in healthcare setting, preferred.

Education: •High school diploma or GED equivalent required. Associate’s degree in office administration, management or related field preferred

Licenses / Certifications: N/A

Other: Computer literate and proficient using Microsoft Suite. Experience using office machinery (fax, printer, copier, phone systems etc.) Excellent customer service skills. Organized and detail-oriented. Outstanding communicator both verbally and written.

Special Requirements: