Office Assistant in Irwindale, California at LEGACY APPAREL SOLUTIONS

About Lane Seven Apparel

Lane Seven Apparel is a fast-growing wholesale blank apparel company with headquarters in Irwindale, CA, and distribution operations in Gastonia, NC, serving customers across the country. We're proud to offer more than just a job. We're building a workplace where people feel valued, supported, and excited to grow.

Our team-first culture is built on strong leadership, open communication, employee appreciation, and opportunities for growth. We believe in recognizing hard work and celebrating our people through employee appreciation initiatives, incentives, and a supportive work environment where everyone has the opportunity to make an impact.

With great benefits, competitive opportunities, hands-on leadership, and room to advance, Lane Seven Apparel is a place where you can build your skills, grow your career, and be part of a team that genuinely values your contributions.

If you're looking for a company that is growing, supportive, people-focused, and invested in its employees, we'd love to have you grow with us!

Overview

The Office Assistant plays a key support role in the daily operations of the Irwindale office, providing front-line administrative assistance, accurate data entry, and organization. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Essential Functions

• Greet and assist visitors, answer phone calls, and respond to general inquiries in a professional manner.
• Provide administrative office support.
• Assist with management of calendars and scheduling meetings for leadership.
• Handle incoming and outgoing correspondence, including sorting mail, distributing packages, and maintaining office communications.
• Maintain office supply inventories and coordinate replenishment as needed.
• Prepare meeting locations and provide hospitality support for visitors, meetings, and internal events, including coordinating refreshments, lunches, and ensuring meeting spaces are properly set up.
• Coordinate and support monthly employee luncheons and other company-sponsored events for the company's California and North Carolina warehouse locations.
• Perform occasional business-related errands outside of the office.
• Assist with special projects and perform additional duties as assigned by Management and other personnel in leadership.
• Assist with administrative event coordination, as needed.
• Assist with tradeshow and events coordination.

Additional duties may be assigned as necessary to meet business and operational needs.

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Suite
• Demonstrated ability to multitask effectively while maintaining attention to detail in a fast-paced environment
• Strong typing skills combined with excellent time management and organizational abilities

Qualifications

• High school diploma or equivalent preferred.
• Prior administrative or office support experience preferred.
• Ability to work independently and efficiently with minimal supervision.
• Strong attention to detail and commitment to accuracy and organization.
• Reliable attendance, punctuality, and dependable work performance required.
• Strong time management and organizational skills.
• Ability to maintain professionalism while working in executive offices and administrative areas.
• Ability to communicate effectively with supervisors and staff.
• Proficiency with standard office equipment and software (email, calendars, basic data entry).
• Flexibility to assist with additional office or event-related tasks as assigned.
• Tradeshow or events coordination knowledge/experience is a plus.

Physical Requirements

This position requires the ability to sit or stand for extended periods while performing administrative and data entry tasks. The employee must be able to use a computer keyboard and monitor for prolonged periods with accuracy and attention to detail. The role also requires the ability to occasionally stand, walk, bend, and reach to greet visitors, prepare meeting spaces, and assist with light office setup. The employee must be able to lift or carry light office supplies and materials, typically up to 15–20 pounds, and must be able to drive and operate a personal vehicle for occasional errands.

Work Environment

This position works primarily in an indoor office environment at the company's Irwindale, CA headquarters. The employee will regularly interact with visitors, executives, and staff, and must maintain a professional appearance and demeanor at all times. The role requires frequent use of office equipment such as computers, phones, and printers/scanners, and may involve occasional exposure to standard office noise and activity levels. The employee must be able to maintain confidentiality and professionalism while working in and around executive and administrative spaces, and may occasionally travel locally to complete business-related errands.

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person