Executive Assistant (Office Operations) in Dublin, Ohio at Hi-Way Paving Inc

Executive Assistant (Office Operations)

Location: Dublin, OH

At Hi-Way Paving, we are general contractors in the construction field that specialize in significant amounts of concrete paving, storm drainage, and excavation on highways and airfields.

We are seeking an Executive Assistant (Office Operations) to support our Dublin office and provide direct administrative support to three executives — our Chief People Officer (CPO), Chief Financial Officer (CFO), and Chief Estimator.

This is a highly visible, hands-on role that blends executive support, office management, and internal coordination. The right person will be a strong communicator, a natural organizer, and someone who takes pride in creating a welcoming, well-run environment for both employees and visitors.

This role will have a heavier focus on supporting the CPO through calendar management, communication coordination, and helping keep key initiatives moving forward. At the same time, this individual will serve as a central point of coordination for the Dublin office, helping ensure day-to-day operations run smoothly and efficiently.

The person in this role will play an important part in the overall function and atmosphere of the office — helping leadership stay organized, supporting team operations, and contributing to a professional, positive workplace environment.

This position is primarily in-office (80%+), with limited flexibility for remote administrative work. Occasional after-hours support or light travel may be required.

If you’re the kind of person who notices what needs to be done and takes initiative to make it happen, this role is for you.

What You'll Do:

Executive Support (50%)

• Manage calendars, scheduling, and travel for the CPO (primarily) as well as provide support to the CFO and Chief Estimator, as needed.
• Draft communications, assist with internal messaging, and help coordinate communication plans.
• Keep priorities organized and help ensure follow-through on key initiatives (light “chief of staff” support).
• Handle expense reporting and occasional personal assistant tasks (e.g., coordinating executive logistics such as vehicle drop-off/pick-up).

Office Operations & Experience (40%)

• Serve as the primary point of contact for all Dublin office needs (approx. 12 offices + shared spaces).
• Coordinate with vendors (cleaning, maintenance, supplies, etc.) and manage facility-related requests.
• Maintain office organization, including stocking the pantry, managing supplies, and ensuring shared spaces are clean and functional.
• Support in-office meetings and events (setup, food/beverage coordination, room readiness).
• Take ownership of the overall office experience, creating a welcoming, professional, and well-run environment.

Coordination & Support (10%)

• Partner with the Technology Manager to support basic office technology needs (e.g., coordinating equipment, managing shipments, and light troubleshooting coordination)
• Support CFO team members working regularly in the office with administrative or logistical needs (e.g., mail, shipping, etc.).
• Assist with light tracking of office-related expenses and budgets.

What We Look For

• 2–5+ years of experience in an administrative, executive assistant, or office operations role, preferred.
• Strong written and verbal communication skills; ability to draft clear, professional communications.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• A proactive, “get it done” mindset - someone who takes ownership and follows through.
• Comfortable balancing structured executive support with hands-on office tasks.
• Strong interpersonal skills. A natural host who creates a positive and welcoming environment.
• Proficiency in Microsoft Outlook (experience with expense tools like Concur, HCM systems like Paylocity, and any other specialty software/apps are a plus but not required).
• Must be at least 18 years old to meet employment requirements

Benefits

• Competitive compensation and benefits package.
• Career growth and development in the growing and essential construction industry.
• A commitment to excellence and professionalism through building and supporting high-performing teams.
• An open, inclusive, and innovative family-owned business environment focused on training and safety for all employees.

About Hi-Way Paving

Hi-Way Paving, Inc. is a general contractor in the heavy/civil construction space, focusing on projects involving significant amounts of concrete paving on airfields.

We operate in several southeastern and midwestern states with current job sites in Tennessee, North Carolina, and South Carolina, as well as corporate/back-office operations in Ohio (our headquarters) and remote locations. We perform most of our work and services as a prime contractor but occasionally serve as a subcontractor on principal contracts with federal, state, and other governmental agencies as well as private owners.

At Hi-Way, we are doers, innovators, and leaders in concrete paving and construction technology. We’re proud of our people, our work, and our quality. As a team member, you’ll have the opportunity to build your career in the growing and essential construction industry and work on a team consistently recognized as one of the best in the industry.

Hi-Way Paving, Inc. is an equal opportunity employer dedicated to building high-performing, diverse, and inclusive teams from the job site to our Dublin, Ohio headquarters. Learn more about Equal Employment Opportunity through this legal overview and supplement.