Order of Business Coordinator in Windsor, Ontario at City of Windsor

Job Title: Order of Business Coordinator
Job Posting Number: 2026-0234
Posting Type: Internal
Posting Period: Friday, July 3, 2026 at 8:30 AM to Thursday, July 9, 2026 at 4:30 PM
Department: Council Services
Union: C.U.P.E. Local 543
Position Status: Temporary Full-Time
Job Code: 543024
Grade/Class: 0.10
Number of Positions: 1
Rate of Pay: $29.03 – $34.10 per hour
Hours of Work per Week: 35 hours
Shift Work Required: NoDuties and Responsibilities: Reporting to the Supervisor of Council Services/Deputy City Clerk, this position will be responsible for:

• The preparation of the Order of Business for City Council meetings;

• Preparing by-laws, schedules, council questions, reports, minutes, communication package for Council meetings and forwarding for signature and distributing as required;
• Preparing committee reports for Standing Committee Meetings as required;
• Ensuring that notification requirements are properly adhered to and issued for Council and Standing Committee reports;
• Processing by-laws;
• Operating office equipment, compiling meeting statistics, providing counter and telephone service in answering inquiries;
• Researching information on by-laws;
• Recording by-law amendments and assigning by-law numbers;
• Preparing and distributing Council Agendas;
• Loading and assisting with the delivery of Council cart for Council meetings;
• Ensuring by-law amendments are indexed electronically;
• Processing and preparing proclamations/flag raising applications in accordance with current Council policies and coordinating same;
• General office duties as assigned;
• Performing Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program;
• Performing other related duties as required.

Qualifications:

• Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalency;
• Must have over one (1) year of experience in a computerized office environment utilizing the Microsoft Suite of Products (i.e. Word, Outlook);
• Must have a minimum typing speed of 50 wpm;
• Must have excellent proofreading skills;
• Must be able to work without detailed direction or close supervision and have the ability to interpret written instructions;
• Must have excellent interpersonal and communication skills and have the ability to communicate with difficult customers;
• Familiarity with committee, board and commission processes will be considered an asset;
• Experience with records management systems will be considered an asset;
• Experience in a municipal setting is considered an asset;
• Experience using Live Link , Agenda.Net , and updating a website is considered an asset.

Physical Demands:

• The physical demands analysis associated with this job indicates a light to medium level of work.

The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.
Who May Apply:
Current City of Windsor employees. Eligibility for consideration is determined by the applicable collective agreement and/or current Corporate hiring practices.
How to Apply:

• An online application is available by viewing this posting on Dashboard (Human Resources)
• Applications must be completed and submitted by no later than the posting period noted.
• If you require assistance to apply online, please contact recruitment@citywindsor.ca or call (519) 255-6515.

Updated:

• By Human Resources on June 30, 2026

Note:

• We offer a smoke-free and scent-safe office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.