Director, AP and Payroll in Lawrence, Massachusetts at Merrimack Health

JOB SUMMARY:

Supervise and overs various functions of the accounting department.

DUTIES AND RESPONSIBILITIES:

• Coordinate and perform all activities necessary to process all invoices for all entities for Merrimack Health paid accurately and approved timely.
• Annually reconciliation of all 1099s for completion and preparation.
• Reviews vendor statements for reconciliation of invoices.
• Works with all vendors on cash needs.
• Prepares a cash forecast of needs for the weekly, monthly and annually to ensure compliance with covenants.
• Establish roles and limits per Manager, Director, Senior Leader, CFO and CEO.
• Balances the work with AP Supervisor so that all employees are productive.
• Reviews check runs before done to validate we are complying with all taxes needed.
• Reviews all check runs working with accountants for recording of checks.
• Works with the accountants on Abandon Property by reviewing the outstanding checks for AP and Payroll and does what is necessary to clear and get employees and vendors checks cashed.
• Communicate monthly with Managers/Directors of Merrimack Health on timing for AP invoices and what is needed.
• Coordinate and perform all activities necessary to process multiple weekly and bi-weekly payrolls on a timely basis to ensure employees are paid correctly.

• Review and audit timekeeping records for compliance with established standards.
• Maintain payroll guidelines by writing and updating Merrimack Health wide policies related to Accounts Payable, Payroll and Time and Attendance functions.
• Ensure Payroll and Time and Attendance function in compliance with all Federal and State regulations and make necessary changes with any new or modified legislation.
• Attend Department of Labor seminars to stay up to date with pending regulations and enforcement.
• Manage all FTEs associated with Accounts Payable and Payroll.
• Ensure timely payments for all retirement plans including 403B and 457 plans.
• Research and implement the latest best practices for AP and Payroll processes.
• Communicate with hospital managers and/or department managers to review labor hours and ensure accuracy of all payroll and benefits for each employee.
• General reporting as needed from Time and Attendance system.
• Maintain payroll files for all employees

• Prepare manual checks and generate required input data, including application of knowledge of Federal/State/Local tax withholding regulations to determine what taxes to withhold under a variety of situations.
• Prepare budget reports monthly and annually for Budget Manager.
• Integration between Time and Attendance system and Payroll system
• Troubleshoot all issues regarding Payroll.
• Create and maintain reports for managers.
• Prepares payroll hours and pay type variance reports for Controller, CFO and Fiscal Services
• All other related duties as assigned